Your role:
- As our Project Administrator, you are the welcoming voice and anchor of our project team.
- Reporting to the Project Manager/Estimator, your primary mission is to ensure every client feels a warm, trusting, and friendly connection from their very first interaction with us. You are the ultimate relationship-builder — someone who is overtly friendly, naturally bubbly, and loves to simply chit-chat and build rapport with anyone over the phone.
- While our management team will step in to handle any technical or high-conflict conversations, your goal is to make sure our customers always feel valued, heard, and at ease when they speak with you.
- By owning this frontline experience and administrative backbone, you free up our Project Manager to focus entirely on elevating the rest of the client experience—driving top-tier quality, operational speed, and rigorous on-site safety.
Your average day:
...will be split into two main focuses:
- Project Collaboration on Jobber Software: You will work closely, side-by-side with the Project Manager and Superintendent. Together, you will ensure our Jobber software is highly accurate and up-to-date. You will support the entire project lifecycle: site safety, estimating, pre-construction, execution, close-out, billing, and warranty.
- Client Inquiries: Expect to spend a quarter to half of your day on the phone. You will be the friendly first point of contact, receiving calls from new customers, reaching out to leads that came through our website, and following up on quotes. Crucially, you must be able to listen to a customer's needs and enter their information live into Jobber on the spot.
While this is primarily an office role (>95%), you may occasionally head out into the field (<5%) to support the team.
About us, Prairie Fence:
Since our incorporation in 1992, our family-owned company has grown from a well-established local business into a rapidly expanding industry leader. Our leadership team remains highly accessible, prioritizing face-to-face interactions with our crews every morning before dispatch. We are deeply invested in our workforce, striving every day to build fulfilling career paths for our staff. This commitment to our people is best demonstrated by our incredible loyalty and retention, including three dedicated employees with us over 24 years.
We are experts in the construction of agricultural, industrial, and acreage fencing and gates. Although we have a strong foundation in residential and farm installations, we truly excel when tackling large-scale operations. The major players in oil and gas, pipelines, and highway construction consistently choose us for our gold-standard safety program, professionalism, and proven ability to deliver on a large scale.
Additional information:
- Full-time, permanent employment, year-round
- Minimum $25.00 per hour (can go up based on experience/capabilities)
- Monday to Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)
- Opportunities for growth within the company
- Health and dental benefits
- Communication and computer skills are a must
- Other qualifications that would be considered an asset include: Jobber, QuickBooks, Excel, Ground Disturbance, past construction project management or past construction trade experience, Construction Engineering Technology education, or similar.
Pay: From $25.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
Work Location: In person
