Mission, Vision and Core Values
Our Mission is to enable life-changing mentoring relationships to ignite the power and potential of young people.
Our Vision is that all young people realize their full potential
Our Core Values are:
- We Champion Potential
- Every Connection Counts
- Showing Up Matters
Big Sisters of BC Lower Mainland (www.bigsisters.bc.ca) is a non-profit society and proud member agency of Big Brothers Big Sisters of Canada Federation. We are committed to enhancing the confidence, self-esteem, and well-being of female, female-identifying, non-binary, gender fluid, transgender, and Two Spirit youth. Big Sisters of BC Lower Mainland is a leader in mentoring youth and providing ongoing support through a variety of engaging programs. Our organization is committed to diversity and inclusion and we encourage applications from those who identify as Indigenous, a person of colour, 2SLGBTQIA+, a person with a disability, or member of another community that experiences additional barriers. Join us and make a positive difference in the lives of others in the community.
Is this you?
Join us during one of the most exciting times of the year as we prepare for our signature fundraising gala, Big Sisters Soirée, and support the philanthropic efforts that help empower girls and gender-diverse youth across the Lower Mainland. This is an ideal opportunity for someone who enjoys bringing people together, thrives in a fast-paced environment, and loves keeping the details organized behind meaningful events and initiatives.
About the Role:
Reporting to the Manager of Events & Philanthropy, this role provides essential administrative and coordination support across our events and philanthropy work, with a particular focus on the Big Sisters Soirée and its auction. The ideal candidate is highly organized and detail-oriented, keeping items, donor details, and logistics on track so the team can focus on strategic priorities. Your strong administrative skills will directly contribute to the success of the Soirée and our ability to steward and connect with donors.
What you will be doing:
SOIRÉE GALA EVENT & AUCTION SUPPORT
- Connect with potential auction donors and partners.
- Organize and track auction items and donor details.
- Coordinate logistics for auction item collection, packaging, and display.
- Support guest registration, ticketing, and on-site event coordination.
- Assist with preparation of event materials.
- Assist in tracking stewardship activities for donors, sponsors, and partners
FUNDRAISING & DONOR SUPPORT
- Assist with donor communication processes, including drafting thank-you letters, general correspondence, and maintaining donor records with accuracy and care.
- Support data entry and database management, ensuring accuracy, consistency, and integrity of donor information.
- Support research on corporations, foundations, and potential funding sources.
- Draft internal and external fundraising correspondence as needed.
- Produce donor lists, mailing lists, and campaign statistics.
- Assist with various projects as needed to support the philanthropy and events team.
What you bring:
- 1–3 years of administrative or fundraising support experience, ideally in a non-profit environment.
- Experience with donor or CRM databases; familiarity with Raiser’s Edge or similar systems is an asset.
- Strong organizational and time management skills.
- Intermediate to advanced proficiency in Microsoft Office Suite.
- Experience supporting fundraising events is an asset.
- An equivalent combination of education, training, and experience (including volunteer and international experience) will be considered.
- Strong written and verbal communication skills, with strong inter-personal and inter-cultural skills and an ability to relate to a wide variety of stakeholders from diverse lived experiences.
- Ability to understand, communicate, and support the mission, vision, and values of the organization.
What we offer:
- An opportunity to do meaningful work and make a positive impact in the community
- A supportive, positive and engaging work environment
- A commitment to work/life balance for employees
- An hourly salary of $23.00
This Position:
This is a full-time, 4-month contract (35 hours/week) ending mid-December, based in our Vancouver office located on Joyce Street directly across from the Joyce SkyTrain station. The role requires working five days per week, with a minimum of four days in the office. Some daytime travel, as well as occasional evening and weekend work, may be required. Flex time or lieu time will be provided to accommodate any additional hours.
If this position sounds like you, please let us know why by submitting your resume and cover letter to [email protected] using the subject line: Event & Philanthropy Admin Assistant
Applications will be reviewed as they are received; this posting will close without notice when the position is filled.
Pay: $23.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Work Location: Hybrid remote in Vancouver, BC V5R 4H1
