About BITSUMMIT
BITSUMMIT is a project-based consulting firm, and we're looking for a detail-oriented Finance & Billing Specialist to run our day-to-day financial operations and keep our project finances on track. You'll own the books, manage payables and receivables, handle client and license billing, and work closely with our Operations and PMO teams to make sure projects are billed accurately, costs are tracked, and nothing falls through the cracks. This is a hands-on role for someone organized and reliable who thrives when there's a lot moving at once.
About the Opportunity
As a Finance & Billing Specialist, you'll own the financial operations end to end, from day-to-day bookkeeping and reconciliations to client invoicing, vendor payments, and project cost tracking. You manage the numbers, keep the processes running, flag issues before they become problems, and work directly with Operations and the PMO to make sure the financial side of every project is tight. We're looking for someone who's done this before, runs independently, and brings the kind of accuracy and reliability that lets the rest of the business move fast with confidence.
What you will do
- Own project billing: prepare and send client invoices tied to project milestones, contracts, and timesheets; track what's billable; and manage collections on outstanding balances
- Lead coordination with Operations and the PMO to align billing, budgets, and project timelines, and proactively flag financial risks
- Track project budgets and costs, monitor actuals against estimates, and drive project profitability reporting
- Manage license billing: generate invoices for license sales and renewals, track renewal dates, handle proration, and manage overdue accounts
- Manage accounts payable: review and process vendor and subcontractor invoices, oversee payment scheduling, and maintain vendor records and terms
- Manage accounts receivable: monitor outstanding balances, apply incoming payments, and lead collections follow-up
- Own day-to-day bookkeeping: record transactions, maintain the general ledger, and uphold a clean and accurate chart of accounts
- Lead monthly bank, credit card, and account reconciliations
- Drive month-end and year-end close and prepare financial statements (P&L, balance sheet, cash flow)
- Monitor cash flow, provide forward-looking visibility, and escalate risks early
- Oversee payroll processing and related filings
- Prepare reports, financial analyses, and supporting schedules for leadership and external accountants/tax preparers
- Own financial records, internal controls, and documentation standards
Required Experience
- CPA designation (or active CPA candidate near completion)
- 5+ years in accounting, finance, or a related role
- Experience in a consulting, professional services, or project-based billing environment
Billing & Accounts
- Solid working knowledge of AP/AR, reconciliations, and the accounting cycle
- Experience with client or project-based billing; familiarity with milestone, contract, or recurring/license billing is a strong plus
Tools & Systems
- Proficiency with FreshBooks (or similar accounting/invoicing software)
- Strong comfort in spreadsheets
- Comfortable working within internal platforms and automated workflows, able to follow established processes and spot when something looks off
The Way You Work
- Confident coordinating across teams and communicating financial information clearly to both financial and non-financial stakeholders
- Able to manage competing priorities and maintain accuracy and reliability under pressure
- High attention to detail with a strong sense of ownership over outcomes
- Dependable on recurring deadlines including close cycles and payroll
- Exercises discretion with confidential financial information
Good to Have
- Experience presenting financial results or analysis to leadership
- Familiarity with FreshBooks specifically
- Comfort working with automations or connected tools across platforms
- Experience supporting an external audit or tax preparation process
How to apply
Send your resume and a short cover letter to [email protected]
BITSUMMIT is an equal opportunity employer. We hire for talent, drive, and the ability to ship. Accommodations are available on request at any point in the selection process.
Ability to commute/relocate:
- Oakville, ON L6K 3V7: reliably commute or plan to relocate before starting work (required)
Experience:
- bookkeeping, accounting, or finance administration: 2 years (required)
- accounts payable and accounts receivable (AP/AR): 2 years (preferred)
- FreshBooks or similar accounting software: 2 years (preferred)
Licence/Certification:
- Chartered Professional Accountant (preferred)
Work Location: Hybrid remote in Oakville, ON L6K 3V7
