Commercial Real Estate | CBRE Canada
Location: Oakville, ON | Full-Time | In-Office Position
Join one of the world's leading commercial real estate firms.
We're looking for a highly organized, proactive, and ambitious Client Services & Sale Support Coordinator to support a high-performing commercial real estate team at CBRE.
This is an exceptional opportunity to build a career at the intersection of commercial real estate, team operations, marketing, and client services. You'll gain hands-on experience supporting sophisticated clients and transactions while working alongside experienced professionals in a fast-paced, collaborative environment.
What you’ll do
- Serve and act as the primary administrative and client service support contact for the sales team other internal departments.
- Coordinate communication with clients, lawyers, lenders, landlords, tenants, and other external stakeholders.
- Manage calendars, meetings, appointments, conference logistics and meeting notes.
- Track key deadlines and coordinate the delivery of required documents following completed transactions in partnership with the Transaction Manager.
- Answer, screen, and direct incoming calls and act as primary point of contact for emailed information requests
- Respond to client inquiries and escalated requests while maintaining confidentiality
- Prepare and coordinate high-quality marketing materials, proposals, presentations, brochures, property packages, tour packages, and availability packages using CBRE branding standards.
- Utilize Adobe Creative Suite (InDesign) and Microsoft Office (PowerPoint, Word, Excel) to create professional client facing materials.
- Coordinate marketing schedules, marketing budgets, website updates, and other marketing initiatives with internal marketing teams.
- Assist with coordinating property tours, broker open houses, and other industry functions.
- Maintain CRM systems, databases, and document repositories, ensuring information is accurate and up to date.
- Generate standard and ad hoc reports to support business operations and client needs.
- Collect documentation to complete voucher forms and process Brokers commission payments.
- Continuously identify and implement process improvements to enhance team efficiency and service excellence.
Who we're looking for
We're looking for potential as much as experience. If you're organized, resourceful, eager to learn, and take pride in doing things well, we'd love to hear from you.
We welcome applicants from a wide range of backgrounds, including:
- Commercial or residential real estate
- Executive or administrative support
- Project coordination
- Legal administration
- Financial services, Accounting or bookkeeping
- Marketing
- Office management
- Construction or engineering project coordination
- Hospitality
- Any fast-paced environment where organization, communication, and attention to detail are essential
If you're excited to build a career in commercial real estate and believe you'd thrive in a dynamic, professional environment, we encourage you to apply, even if your experience doesn't perfectly match every qualification.
What you'll bring
- Outstanding organizational skills
- Exceptional attention to detail
- Strong written and verbal communication skills
- Professionalism and discretion
- A positive, solutions-oriented attitude
- Proactive self-starter who takes initiative, anticipates challenges, and follows through on solutions independently
- The ability to manage multiple priorities simultaneously
- Confidence in learning new technologies and systems
Why join us?
This role offers much more than traditional administrative work. You'll gain valuable experience in:
- Commercial real estate transactions
- Business operations
- Marketing
- Client relationship management
- Process improvement
You'll join a close-knit, high-performing team of two positive and collaborative professionals who bring great energy to the workplace every day. From day one, you'll be entrusted with meaningful responsibilities and gain hands-on experience, developing a highly transferable skill set with one of the world's leading commercial real estate firms. Our team values positivity, collaboration, continuous learning, and a supportive culture where individuals are empowered to grow and succeed.
To apply, please email your resume and a brief cover letter to both: [email protected] [email protected]
Pay: $60,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
- Wellness program
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Language:
Location:
Work Location: In person
