Real Estate Assistant & Transaction Coordinator
The Opportunity
We are looking for a dynamic individual to join our team as Real Estate Assistant & Marketing Coordinator. If you thrive in a fast-paced environment, are highly organized, and have experience in real estate, marketing, and technology, then this role is perfect for you!
In this position, you will play a crucial role in supporting our team in providing exceptional service to our clients. Your responsibilities will include a variety of administrative tasks, marketing tasks, and client communication.
Duties and Responsibilities Include:
Administrative
- Prepare listing documents and buyer contracts
- Ensure all transaction documents are completed and organized
- Respond to brokerage conveyance requests
- Create internal templates, checklists, and miscellaneous documentations
- Assign inquiries to appropriate team members
- Communicate with Realtors about upcoming closings
- Track production and statistics
- Create scheduled reports
- Manage client database and team emails
- Assist in property research and prepare statistics
- Prepare client gifts
Marketing
- Prepare marketing materials for listings, including print and digital materials
- Manage social media and digital marketing efforts
- Website management
- Electronic file management
- Coordinate signage installations
- Create new marketing materials to enhance our brand presence
Client Communication
- Communicate with active and past clients to ensure smooth closing of transactions
- Assist with client requests throughout the sales process and provide after-sales support
- Manage newsletters and email blasts to keep our clients informed and engaged
- Responsibilities described may change over time and additional responsibilities may be added or modified over the course of employment to meet the needs of the business.
Who You Are
- 1-2 years' minimum experience within a Real Estate environment (required)
- Social media management: 1 year (preferred)
- Experience with listing contracts & purchase contracts
- Proficient with technology (Paragon, Webforms, CRM & Excel)
- Organized and detail oriented
- Post-secondary degree or diploma is an asset
- Must have vehicle and valid BC Driver’s license
- Excellent communication skills (Written & Verbal)
- Highly motivated to learn and grow within a team setting
- Ability to work under direction of multiple people and manage varying shifting tasks
- Problem-solving skills
Work Location: Coquitlam, BC with potential hybrid option
Working Hours:
- 3-4 days per week
- hybrid in office / WFH
Compensation:
· Job Types: Full-time, Part-time
· Salary: $24.00-$28.00 per hour
Why Work Here!
We offer a supportive and collaborative work environment where you can grow your skills and expertise in the real estate industry. If you are a motivated and organized individual who thrives in a fast-paced environment, then we want to hear from you! Join our team and contribute to our success in delivering exceptional service to our valued clients.
Job Types: Full-time, Part-time
Pay: $25.00-$28.00 per hour
Expected hours: 24.0 – 32.0 per week
Education:
- Secondary School (preferred)
Experience:
- Social media management: 1 year (preferred)
- Administrative experience: 2 years (required)
Work Location: Hybrid remote in Coquitlam, BC
