Staff - Non Union
M&P - AAPS
AAPS Salaried - Supply Management, Level A2
Procurement Officer - Construction
Procurement Services | Supply Management | Financial Operations | VP Finance and Operations
$6,251.00 - $8,986.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
June 9, 2026
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Ongoing
**Please note this position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
Under the overall direction of the Procurement Services Manager, the Procurement Officer-Construction is responsible for managing procurement activities on behalf of Infrastructure Development, Project Services group, ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the University s standard practices and all municipal, provincial and federal laws. The incumbent will comply with Supply Management s code of ethics.
Organizational Status
Reporting to the Procurement Services Manager, the Procurement Officer provides procurement support for Infrastructure Development, Project Services. Works closely and liaises with all levels of Supply Management staff and establishes and maintains close working relationships with administration, management, faculty and staff of all levels outside of the Supply Management and Project Services units.
The Procurement Officer- Construction works closely with the Senior Procurement Officer-Construction to ensure daily deliverables are met. Will receive coaching and guidance from the Senior Procurement Officer as needed
Work Performed
The Procurement Officer- Construction works independently and proactively under the general direction of the Senior Procurement Officer - Construction to support Infrastructure Development, Project Services. The Procurement Officer s-Construction main areas of responsibility are: tendering processes; strategic procurement of equipment, services and supplies; supporting supplier relationships; providing expertise and guidance to staff engaged in supply chain activities.
1. Procurement of Goods and Services
a. Ensures that all procurement is in compliance with regulations and laws and related procurement practices and in accordance with the University s standard practices.
b. Promotes and adopts Sustainable Supply Chain concepts where appropriate.
c. Reviews and monitors purchase requests to ensure compliance.
d. Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Qualifications, and Request for Tenders), maintaining adherence to established Supply Management sourcing processes and practices.
e. Reviews tender and award documentation with respect to the developed evaluation criteria.
f. Responsible for awarding a contract with consensus from the respective department.
2. Providing Procurement Guidance and Assistance
a. Provides guidance and assistance to faculty and staff in all aspects of procurement, including the interpretation of related policies and procedures.
b. Coordinates and resolves problems with end user department and suppliers.
c. Demonstrates the procurement function as an effective resource for addressing supply chain issues within UBC.
d. Maintains active relationships with, as well as current knowledge of Strategic Sourcing and Purchasing Operations and provides technical knowledge/assistance for routine and intermediate situations.
3. Records and Document Management
a. Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up for furtherance to other Supply Management staff for ongoing management.
b. Assists in the preparation of, procurement related reports.
c. Responsible for ensuring that assigned tender activities are acted upon and completed within the targeted turnaround times as a Key Performance Indicator (KPI).
d. Responsible for contributing to and tracking cost savings/negotiated savings as Key Performance Indicators (KPI) on all procurements.
4. Supplier Development and Maintenance
a. Promotes and develops contact with external suppliers to establish new sources of supply.
b. Coordinates and/or conducts interviews with current suppliers to improve levels of customer services.
c. Collects and reports statistics to measure commodity and/or supplier performance.
5. Leadership and Mentorship
a. Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative procurement.
b. Reports on lessons learned to the Senior Procurement Officer - Construction.
Consequence of Error/Judgement
Supply Management and the procurement processes governed therein play a key role in enabling the University to achieve its goal of becoming one of the world s leading universities. The Procurement Officer is a key stakeholder and plays an important role in the successful delivery of optimum procurement tools for the University. Decisions and actions taken or ignored by the Procurement Officer will have a direct impact on how efficiently and effectively the systems and processes will perform and function. Errors in judgment or failure to act decisively could have a detrimental effect within Supply Management and on the campus at large. Recommendations made by the incumbent which have been poorly analyzed can lead to increased costs to the University, and/or negative legal consequence. Failure to uphold Supply Management s Mission Statement and ethical principles could result in a loss of confidence in Supply Management s leadership within the UBC community.
Supervision Received
Reporting directly to the Procurement Services Manager, the incumbent works collaboratively with the Project Services group and Supply Management (primarily with Strategic Sourcing and Purchasing Operations) and the campus community at large. Decisions have a direct impact on the success of Project Services and Supply Management s operational goals, policies and procedures. Performance is evaluated against project and/or objectives, as measurable results are achieved.
The Procurement Officer- Construction works closely with the Senior Procurement Officer-Construction to ensure daily deliverables are met. Will receive coaching and guidance from the Senior Procurement Officer as needed
Supervision Given
None
Minimum Qualifications
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
University degree in a relevant discipline.
Minimum of two to three years of related experience or the equivalent combination of education and experience.
Preferred Qualifications
Supply Chain Management Association of Canada designation or training would be considered an asset: SCMP Designation, Certificate in Purchasing or Diploma in Supply Management. Knowledge and experience with an integrated Enterprise Resource Planning (ERP) system. Experience in procurement of construction services or a related field is an asset. Public sector purchasing experience is an asset. Ability to understand and apply policies, procedures, and instructions. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to maintain accuracy and attention to detail. Ability to communicate effectively verbally and in writing.
