Wedding Coordinator Assistant, Contract Position
Position Overview
With Love Events is seeking a Wedding Coordinator Assistant for peak wedding season, August through November 2026. Work alongside an experienced planner supporting a full calendar of weddings across Southern Ontario, from the GTA to Muskoka and beyond. This role offers a comprehensive view of the business, combining live event execution with behind the scenes coordination. Compensation includes guaranteed weekly hours plus event pay, with the opportunity to move into an ongoing role beyond the contract for the right candidate.
Compensation
- Guaranteed hours: 10 to 12 hours per week, paid regardless of weekly event volume
- Event pay: $25 to $30 per hour for rehearsals and wedding days, based on experience
- Mileage reimbursement at the CRA rate for events outside the GTA
- Completion bonus for candidates who see the full contract through to November
- First consideration for ongoing work once peak season concludes
Schedule and Requirements
- Term: August 1 to November 30, 2026
- Availability required for weekends and evenings, including 8 to 12 hour event days
- Location: Ontario based, with willingness to travel throughout Southern Ontario
- Valid driver's license and reliable personal vehicle required, this is essential to the role
Core Competencies
- Exceptional attention to detail and time management
- Professional communication with vendors, venue staff, and clients
- Problem solving under pressure in fast paced environments
- Physical stamina, including standing for extended periods and light lifting up to 25 lbs
- Self starter mentality with timely, proactive communication
- Cultural competency and an inclusive mindset, welcoming of all couples, including LGBTQ+ celebrations
Required Qualifications
- Two professional references
- Event, hospitality, or customer service experience
Preferred Qualifications (Assets)
- WPIC certification
- Knowledge of Southern Ontario wedding venues
- Content creation skills, including photography, videography, and social media
Key Responsibilities
- Ceremony and reception setup per design plans
- Conduct wedding rehearsals independently
- Coordinate vendor arrivals and timeline execution
- Manage décor placement and guest coordination
- Support teardown and venue walkthrough
- Maintain professional vendor relationships
- Administrative support and behind the scenes coordination during non event weeks
What You'll Bring
A professional appearance, mature demeanor, and commitment to excellence. Emergency kit provided by With Love Events.
Application Instructions
Submit your resume, two professional references, and a brief cover letter explaining your interest to [email protected].
Pay: $22.50-$30.00 per hour
Application question(s):
- Valid driver's license and reliable personal vehicle required.
- Availability required for weekends and evenings, including 8 to 12 hour event days
Work Location: Hybrid remote in Toronto, ON (Toronto District)
