EDMONTON UNLIMITED
Edmonton Unlimited (EU) is the city’s innovation agency, here to back bold thinkers and builders—entrepreneurs tackling real challenges and creating what’s next. Our vision? To establish a critical mass of entrepreneurs working to scale technology and innovation companies toward global impact. We’re building a culture where trying, failing fast, and trying again is part of the process—because every idea has the potential to spark something bigger.
Your Opportunity:
We are looking for a Venture Program Coordinator to join our Venture team in Edmonton, reporting to the Program Manager. In this role, you will play a critical part in the successful delivery of Venture programs, managing contract administration, operational coordination, and continuous process improvement. You are the organizational backbone of the team, someone who thrives on detail, builds systems that actually work, and ensures founders, partners, and program participants experience a seamless and professional journey from start to finish.
What We're Looking For:
- Detail-Oriented Operator: You catch what others miss. Contracts, budgets, records, and timelines are your domain, and you take pride in keeping everything accurate, organized, and audit-ready.
- Systems Builder: You don’t just use tools, you improve them. You build workflows, databases, and processes that make the whole team more efficient and the data more reliable.
- Independent & Proactive: You manage your own priorities, anticipate what’s coming, and follow through without being asked twice. You’re comfortable with ambiguity and work well with minimal supervision.
- Collaborative Communicator: You work across multiple stakeholders, including founders, experts, partners, and internal teams, with professionalism, clarity, and care.
What You’ll Do:
- Contract Administration & Compliance: Administer the full contract lifecycle for Venture programs, including preparing agreements, issuing contracts for signature, tracking execution status, maintaining budgets and invoice records, and ensuring complete and accurate documentation through Box Sign and internal systems.
- Financial Tracking & Forecasting: Track project budgets, invoice records, payment status, and remaining funding to support financial forecasting, reporting, and funding allocation across Venture initiatives.
- Program Coordination & Administration: Support onboarding of founders, experts, facilitators, and program participants; coordinate scheduling; manage calendars for Program Managers; prepare and distribute program communications; and track milestones, deliverables, and project reviews.
- Investment Readiness Support: Provide dedicated administrative support to the Investment Portfolio Manager, including scheduling, founder engagement coordination, intake and application management, scorecard and committee materials, and reporting for investment readiness initiatives.
- Events & Workshop Logistics: Coordinate logistics for Venture workshops, cohort sessions, and events both virtual and in person, liaising with facilitators, speakers, and vendors to ensure seamless delivery.
- Data, Systems & Process Improvement: Maintain accurate CRM records and program databases; build and improve Airtable bases, automations, workflows, and reporting tools; prepare dashboards and operational insights; and identify opportunities to streamline
What You Bring to the Role:
- Experience: 3 to 5+ years of experience in program coordination, contracts administration, operations, or administrative support.
- Attention to Detail: Exceptional ability to maintain accurate records, manage complex documentation, and identify discrepancies.
- Organizational Skills: Strong time management skills with the ability to manage multiple priorities and competing deadlines simultaneously.
- Autonomy: Demonstrated ability to work independently in a fast-paced, evolving, and often ambiguous environment with a high degree of autonomy.
- Communication: Exceptional written and verbal communication skills, with the ability to engage professionally with founders, executives, experts, partners, and internal stakeholders.
- Contract & Database Experience: Experience administering contracts, maintaining databases, and managing operational workflows.
- Technical Proficiency: Experience with CRM and workflow management systems such as Airtable, Asana, Notion, or similar platforms, along with confidence learning and building in new systems.
- Judgment & Discretion: Proven ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with care.
- Education: Formal education and/or training in business administration, operations, or a related field; equivalent experience will also be considered.
Would Be an Asset:
- Ecosystem Knowledge: Familiarity with Edmonton’s innovation ecosystem or similar communities is a strong asset.
As part of our team, you’ll enjoy:
- Learning & Growth: Access professional development opportunities, workshops, and resources to expand your skills and advance your career.
- Competitive Benefits: We offer a robust benefits package to support your health and well-being.
- Flexibility: Enjoy sick and personal time when you need it.
- Event Participation: Be at the center of Edmonton’s innovation scene, contributing to and experiencing exciting events like Startup Week, community gatherings, and more.
- Celebrate Success Together: Join in on fun opportunities to represent Edmonton Unlimited and celebrate our collective wins.
- Holiday Shutdown: Recharge during our annual holiday closure.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Edmonton Unlimited is committed to a diverse workforce and an inclusive culture. As an equal opportunity, equal pay, and equal rights employer, we encourage applications from all qualified individuals. Application Deadline: We’ll begin reviewing resumes immediately, so don’t wait until the deadline—apply now! The application closes on Monday, August 3rd at 4PM.
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
Work Location: In person
