Position Overview:
We are looking for a Property Administrator following a recent transition within the role. This Property Administrator will provide administrative support to ensure the efficient day-to-day operations of the assigned property portfolio. Working closely with Property Managers and the broader team, this role supports tenant and stakeholder communications, maintains accurate records and data, and assists with coordinating service and financial processes. The Property Administrator plays an important role in helping maintain compliance, organization, and a high level of client satisfaction.
Key Responsibilities:
- Provide administrative support to Property Managers, including responding to inquiries from residents, owners, vendors, and stakeholders in a professional and timely manner.
- Prepare and distribute correspondence, notices, and property communications
- Maintain accurate records, databases, and digital files, including updating owner and tenant information in our Property Management software.
- Coordinate service requests, schedule vendors and contractors, and assist with vendor onboarding.
- Process cheque requisitions, submit invoices for payment, and liaise with Accounting to resolve discrepancies.
- Support move-in and move-out coordination, including elevator bookings and related documentation.
- Assist with the preparation and distribution of financial reports, meeting materials, and compliance documentation.
- Track key dates, service schedules, and regulatory requirements to support property compliance.
- Provide client and site support, including addressing resident inquiries and attending site visits or meetings as required.
- Prioritize tasks, manage multiple deadlines, and escalate issues appropriately to support smooth property operations.
Qualifications & Skills
- College diploma in Business Administration, Office Administration, or a related field.
- Minimum 2 years of administrative experience; property management experience is an asset.
- Experience with Yardi or similar property management software preferred.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook) and data management systems.
- Excellent written and verbal communication skills with a professional, customer-focused approach.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- Knowledge of property management, condominium, or non-profit housing operations is an asset.
- Ability to handle confidential information with discretion and professionalism.
Why Join the M Group?
- Comprehensive benefit package
- Employee assistance program
- Additional Personal Days and Volunteer Time Off
- Flexible work arrangements
- A supportive team that values growth, well-being, and community
- Opportunities to work across diverse real estate projects
- Company events, learning sessions, and leadership opportunities that make work meaningful
About The M Group:
At The M Group of Companies, we believe in creating strong communities by investing in people, places, and potential. As a diversified real estate and property management organization, we’re proud to foster a workplace where integrity, support, and meaningful impact thrive.
When you join our team, you become part of a dependable group of professionals who care deeply about the work we do and the communities we serve. We’re committed to your growth and well-being, offering a collaborative environment that values respect, steady leadership, and doing the right thing together.
Whether you’re building your career or bringing years of experience, we invite you to grow with us and help shape the future of property, people, and possibility.
How to Apply:
Please submit your resume and respond to the questions in the application. Applications will be accepted until the position is filled.
Legal Disclaimers:
Accessibility & Accommodation:
Thank you for your interest in The M Group of Companies. Only those applicants who are selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.
Use of AI in Recruitment:
Please note that your application and any related materials may be reviewed using AI-enabled systems to assist with the screening process. These tools are used to support, not replace, human decision-making. If you have any concerns or questions about this process, please let us know.
Work Authorization:
Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.
