Personal Assistant & Operations Coordinator to the Co-Founders
Consumer Genius Inc. (CGI) | Calgary, AB
About Consumer Genius
Consumer Genius Inc. is a Calgary-based performance marketing and lead generation company operating at significant scale across multiple brands, including LendingArch/CarsFast/AutoFinance.ca (auto loan leads), Loanz.ca (personal lending), and Consumer Genius Limited (our UK FCA-regulated subsidiary for legal claims and financial marketing). Our Co-Founders move fast across both business and personal fronts — we're looking for someone who can handle both without missing a beat.
The Role
We're looking for someone to support the two Co-Founders across personal logistics and day-to-day operational execution. This isn't a pure scheduling-and-errands role — you'll also be trusted to take direction and get real business tasks done: responding to emails, tracking action items, organizing documentation, and following things through to completion. On the personal side, you'll keep the Co-Founders' lives running smoothly. On the operational side, you'll be an extension of them — someone they can hand something to and trust it gets done, no matter how big or small.
What You'll Do
Personal & Life Logistics
- Manage personal calendars, appointments, and scheduling for both Co-Founders
- Book and coordinate personal travel, reservations, and itineraries
- Handle errands, personal shopping, and vendor/household coordination
- Manage personal correspondence and to-dos, following up proactively
Operations & Business Execution
- Take direction from the Co-Founders and execute tasks reliably, no matter the size — including responding to emails on their behalf and completing other business tasks as assigned
- Join calls when needed, take structured notes, and upload/organize records into HubSpot and Cortex
- Organize and route documents (including due diligence materials) to the right people so nothing stalls
- Track and follow up on action items across active workstreams (legal, contracts, hiring, new ventures) so nothing falls through the cracks
- Prepare briefing documents and summaries so the Co-Founders walk into meetings already informed
- Liaise with internal teams and external parties (counsel, vendors, partners) to keep things moving
- Handle confidential and sensitive information — personal, legal, financial — with absolute discretion
- Anticipate needs before being asked; flag issues proactively rather than waiting to be told
Who You Are
- Smart and sharp — you pick up context quickly and don't need things explained twice
- Highly organized and reliable — you juggle personal and business threads at once without dropping either
- Discreet — trusted with both personal/family matters and confidential business information
- Highly accessible and responsive — comfortable being reached outside standard hours when something's time-sensitive
- Self-directed — you don't wait to be told the obvious next step; you take ownership and finish what you start
- Resourceful — when something needs doing, you figure out how
Preferred Background
- Prior experience as a Personal Assistant, Executive Assistant, or Operations Coordinator supporting a busy founder/executive
- Experience handling both personal logistics (travel, scheduling) and business tasks (correspondence, documentation, follow-up)
- Comfortable with CRM/productivity tools (HubSpot, Google Workspace / Microsoft 365, etc.)
- Post-secondary education preferred but not required — we care more about reliability and judgment than credentials
Logistics
- Location: Calgary, AB - REMOTE
- Reports to: Co-Founders, Consumer Genius Inc.
- Compensation: Competitive, commensurate with experience
Consumer Genius Inc. is an equal opportunity employer.
Pay: $40,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee stock purchase plan
- Extended health care
- Vision care
Work Location: Remote
