Commercial Property Manager
Location: Vaughan, ON (Greater Toronto Area)
Job Type: Full-Time | On-site
Key Responsibilities
Property Operations & Facilities Management
Conduct regular inspections of commercial and industrial properties to ensure buildings, common areas, parking lots, landscaping, signage, and building systems are properly maintained.
Identify maintenance requirements proactively and coordinate repairs through qualified contractors.
Manage preventative maintenance programs and oversee work orders from initiation through completion.
Source, negotiate, and manage relationships with vendors and service providers, including HVAC, electrical, plumbing, landscaping, cleaning, and snow removal contractors.
Review contractor performance and approve invoices upon satisfactory completion of work.
Coordinate capital improvement projects and provide recommendations for building upgrades and repairs.
Ensure all building systems are maintained in accordance with applicable regulations and industry best practices.
Monitor compliance with Ontario Building Code, Fire Code, AODA accessibility standards, municipal bylaws, and health and safety requirements.
Tenant Relations & Lease Administration
Serve as the primary point of contact for commercial and industrial tenants.
Respond promptly to tenant inquiries, maintenance requests, and operational concerns.
Maintain positive tenant relationships through regular communication and site visits.
Monitor lease agreements, including renewals, rent escalations, insurance requirements, and critical dates.
Administer lease obligations and ensure compliance with lease terms.
Coordinate tenant move-ins, move-outs, inspections, and deficiency reporting.
Monitor rent collections, arrears, and lease compliance, escalating issues when appropriate.
Prepare and coordinate Common Area Maintenance (CAM) reconciliations where applicable.
Leasing & Vacancy Management
Coordinate marketing efforts for vacant commercial and industrial units.
Build relationships with commercial leasing brokers and industry partners.
Conduct property tours and assist prospective tenants throughout the leasing process.
Review tenant applications, financial information, and supporting documentation.
Assist with Letters of Intent and lease documentation in collaboration with ownership and legal representatives.
Monitor occupancy levels and develop strategies to minimize vacancy.
Stay informed on local market conditions, rental rates, and leasing trends.
Financial Management
Assist in preparing and managing annual operating and capital budgets.
Monitor operating expenses and identify cost-saving opportunities.
Review and approve invoices, purchase orders, and vendor payments.
Prepare monthly operational and financial reports, including occupancy, budget variances, and property performance.
Maintain accurate records of leases, contracts, insurance certificates, maintenance activities, and tenant correspondence.
Risk Management & Compliance
Ensure properties comply with applicable health, safety, environmental, and accessibility regulations.
Coordinate inspections, preventative maintenance, and regulatory testing.
Monitor insurance requirements for tenants, contractors, and property operations.
Assist with long-term capital planning and asset preservation initiatives.
Promote safe operating practices across all managed properties.
Qualifications
Required
4-7 years of commercial property management experience, preferably managing retail and industrial properties.
Experience overseeing multiple properties simultaneously.
Strong knowledge of commercial lease administration and CAM reconciliations.
Experience managing contractors, vendors, and building operations.
Working knowledge of Ontario commercial property regulations and building standards.
Proficiency with property management software such as Yardi, MRI, Buildium, or similar platforms.
Strong financial acumen with experience managing budgets and operating expenses.
Excellent communication, negotiation, organizational, and problem-solving skills.
Valid Ontario driver's licence and willingness to travel between properties.
Preferred
CPM (Certified Property Manager), RPA (Real Property Administrator), or progress toward a professional designation.
Experience with commercial leasing and tenant acquisition.
Familiarity with Ontario Building Code, Fire Code, AODA, and applicable health and safety regulations.
Experience working with commercial real estate portfolios or multi-property operations.
What We Offer
Competitive compensation package
Comprehensive benefits
Professional development opportunities
Supportive and collaborative work environment
Opportunity to manage a diverse portfolio of commercial and industrial properties
Long-term career growth within a stable organization
Schedule
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