Hydrastone Inc.
Hydrastone.com
JOB DESCRIPTION
Bookkeeper
Full Time | Contract-to-Permanent | On-site, Guelph, Ontario
About Us
Founded in 1993, Hydrastone Inc. specializes in the inspection, maintenance, repair, and relining of domestic water tanks. Serving thousands of tanks across Canada including condominiums, apartments, hospitals, hotels, universities, and commercial facilities. We help property managers and building owners identify tank deterioration early, extend equipment service life, and prevent costly emergency replacements.
Job Summary
We are seeking a detail-oriented and reliable Bookkeeper to oversee the daily accounting operations and record keeping of our company’s financials. In this role, you will be responsible for maintaining the general ledger, processing invoicing, managing receivables and payables, reconciling accounts and preparing payroll. The ideal candidate possesses strong technical accounting skills, an analytical mindset, and the ability to collaborate across departments.
Key Responsibilities
Accounts Receivable & Client Billing
- Invoicing: Generate and distribute accurate, timely invoices to clients based on contract terms, projects, and work performed.
- Collections Management: Monitor aging reports, follow up on overdue accounts, and maintain professional communication with clients regarding payment status.
- Cash Application: Post daily customer payments (EFT, wires, cheques, credit cards) accurately to the correct accounts and reconcile the bank accounts.
Accounts Payable & Expense Management
- Invoice Processing: Review and enter vendor invoices into the accounting system with proper taxes, controls and approvals. Manage vendor inquiries, reconcile vendor statements, and resolve any billing discrepancies.
- Payment Cycles: Schedule and execute weekly/bi-weekly vendor payment runs via EFT or cheques.
- Credit Card Management: Collect, review, and code employee corporate credit card receipts and expense reports. Perform monthly reconciliations for all credit cards and bank accounts, ensuring all transactions match supporting documentation.
Required Skills & Qualifications
- Experience: 5 years of progressive accounting/bookkeeper experience.
- Technical Proficiency: Advanced skills in Microsoft Office (specifically Excel) and hands-on experience with QuickBooks is preferred.
- Soft Skills: Strong analytical skills, impeccable attention to detail, robust organizational abilities, and excellent written and verbal communication.
What We Offer
- Competitive salary and comprehensive benefits package (medical, dental, vision).
- Paid 2 weeks vacation time off.
Work Location: In person
