We are seeking a dynamic and organized Front Desk - Production to join our team! In this vital role, you will serve as the first point of contact for visitors, clients, and staff, ensuring a smooth and professional experience at our reception area. Your energetic approach and excellent organizational skills will help maintain efficient office operations, manage communications, and support various administrative functions. This position offers an exciting opportunity to be at the heart of our production environment, contributing to a positive and productive workplace atmosphere.
Responsibilities
- Answering and directing phone calls, taking roofing and metal inquiries
- Fielding calls/emails and routing messages to the appropriate team members or GM
- Reviewing and distributing daily emails in the general inbox
- Assist Project managers with scheduling, job tracking, and daily coordination of field crews
- Monitor project progress using Monday.com and flag delays or resource needs
- Support procurement by preparing purchase orders and following up with vendors
- Coordinate material deliveries and ensure job sites are supplied on time
- Maintain accurate job records, work orders, and documentation in Sage 100
- Communicate between office and field staff to resolve issues quickly
- Assist with safety documentation, daily checklists, and compliance tracking
- Asking questions and seeking help when needed
- Working hours: Monday to Friday, 7:00 am – 3:30 pm
Requirements
- Proficiency in Microsoft Office (Word, Excel, Outlook) and project management software
- Experience in phone handling, message relaying, and client requests
- Strong organizational, time management, and communication skills
- Ability to read and interpret estimates, work orders, and job schedules is an asset
- Superior attention to detail and accuracy in documentation and filing
- Flexibility and adaptability to a varied, changing workload
- Integrity, assertiveness, and ability to work independently
- Construction or roofing industry background is an asset
- Ability to thrive in a fast-paced, multi-faceted environment
Join us in creating an energetic workplace where your organizational talents shine! This paid position offers an engaging environment where your administrative expertise will make a meaningful impact every day.
Pay: $19.00-$24.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
