Job Title: Bookkeeper / Office AdministratorPosition Summary
We are seeking a detail-oriented and organized Bookkeeper / Office Administrator to join our team. The successful candidate will be responsible for maintaining accurate financial records using Xero Accounting Software, overseeing purchasing activities, managing accounts payable and receivable, and providing general administrative support to ensure the smooth operation of the office.
Key ResponsibilitiesBookkeeping & Accounting
- Maintain accurate financial records using Xero Accounting Software.
- Record daily financial transactions and reconcile bank and credit card accounts.
- Process and maintain Accounts Payable (A/P) and ensure suppliers are paid accurately and on time.
- Manage Accounts Receivable (A/R), including invoicing customers, tracking payments, and following up on outstanding balances.
- Prepare monthly financial reports and assist management with budgeting and cash flow monitoring.
- Maintain organized financial documentation and records.
- Assist external accountants with month-end, year-end, and tax preparation.
Purchasing & Inventory Support
- Oversee purchasing of office supplies, production materials, and other business-related items.
- Obtain supplier quotations and compare pricing when required.
- Create and manage purchase orders.
- Maintain strong relationships with suppliers and vendors.
- Track deliveries and resolve purchasing discrepancies.
Office Administration
- Perform general office administrative duties including filing, scanning, and document management.
- Answer phones and respond to emails professionally.
- Maintain office supplies and coordinate office maintenance as needed.
- Assist with preparing reports, spreadsheets, and business correspondence.
- Support management with various administrative projects and day-to-day operations.
- Ensure confidential information is handled with discretion.
Qualifications
- Minimum 2 years of bookkeeping or accounting experience.
- Proficiency with Xero Accounting Software is required.
- Strong understanding of bookkeeping principles, Accounts Payable, and Accounts Receivable.
- Experience with purchasing and vendor management is an asset.
- Proficiency in Microsoft Office, particularly Excel.
- Excellent organizational and time management skills.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Ability to prioritize tasks and work independently in a fast-paced environment.
Preferred Qualifications
- Diploma or certificate in Accounting, Bookkeeping, Business Administration, or a related field.
- Experience in a manufacturing, distribution, or wholesale environment is considered an asset.
Key Attributes
- Reliable and trustworthy.
- Self-motivated with strong problem-solving skills.
- Professional and customer-focused.
- Able to manage multiple priorities while maintaining accuracy.
- Team player with a positive attitude.
Pay: From $22.00 per hour
Benefits:
- Casual dress
- Dental care
- Life insurance
- Vision care
Work Location: In person
