Hours
Variable Shifts (12 hours, 8 hours, Other Shift; Days, Evenings, Weekends, On-Call)
Demands, duties, qualifications
Job Description
Reporting to the Master Scheduler the primary purpose of this position is to provide scheduling and general clerical support.
Job Qualifications:
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The incumbent will be proficient in written and oral communication and possess excellent interpersonal/organizational skills.
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The incumbent will be a highly motivated individual and able to work independently.
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The successful applicant will have completed a recognized two-year program in Business Administration or a two-year full-time Office Administration Program from an accredited post-secondary institution is required.
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Other combinations of relevant education and experience may be considered.
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The incumbent will also require a typing speed of 40 words per minute.
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The successful applicant will be required to submit a satisfactory Certificate of Conduct.
Duties and Responsibilities (including but not limited to):
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Preparation and completion of schedules for staff.
- Coordinates and schedules temporary staff.
- Assesses all staff leave requests and follow-up replacement.
- Replaces staff members for unplanned leave.
- Ensures adequate staff are available.
- Inputs payroll accurately on a bi-weekly basis and reviews the payroll entries with the appropriate Manager before the payroll is submitted to the Finance department for processing.
- Work with computer programs related to staff scheduling.
- Reviews schedules thoroughly for accuracy of changes made on the schedules.
- Updates the daily overtime roster to ensure equity of distribution of overtime among qualified staff.
- Demonstrates good working knowledge of the applicable collective agreements relating to scheduling.
- Inputting workload stats and other data as required.
- Completes general clerical duties.
- Ensures staff follow terms/conditions of the applicable collective agreements, i.e. reporting shift refusals.
- Ensure attendance management program is followed.
- Other clerical duties as required.
