Part-Time Administrative Assistant (Front Desk)- 3 month term with possibility of extension
Mindful Therapies | Halifax & Dartmouth, Nova Scotia
Are you a friendly, organized professional who enjoys helping others and creating a welcoming environment? Mindful Therapies is seeking a Part-Time Administrative Assistant to join our growing team. This front-line role is essential in ensuring our clients receive exceptional service from the moment they walk through our doors.
Working across our Halifax and Dartmouth clinics, you will be the first point of contact for clients, therapists, and community partners. If you enjoy a fast-paced environment, have excellent customer service skills, and take pride in keeping things running smoothly, we'd love to hear from you.
Position Details
- Position: Part-Time Administrative Assistant 24-30 hrs per week
- Location: Halifax & Dartmouth Clinics
- Schedule: Part-time with some evening and occasional Saturday shift as required
- Start date: Immediately
- Pay Rate: $18-$22 per hour depending on experience
Key Responsibilities
- Welcome clients and provide a warm, professional first impression.
- Answer incoming phone calls and respond to general inquiries.
- Book, reschedule, and cancel client appointments.
- Process client payments and issue receipts.
- Maintain accurate client records and appointment schedules.
- Support clinicians with administrative requests.
- Monitor and respond to emails as directed.
- Assist with daily clinic operations, including opening and closing procedures.
- Maintain a clean, organized, and welcoming reception area.
- Perform general administrative duties and other tasks as assigned.
Qualifications
- Previous administrative or reception experience, preferably in a healthcare or private practice setting.
- Experience using Jane Practice Management Software is considered a strong asset.
- Excellent customer service and interpersonal skills.
- Strong organizational skills with exceptional attention to detail.
- Comfortable working in a busy, multi-tasking environment.
- Excellent verbal and written communication skills.
- Proficient with Google and general computer applications.
- Ability to maintain confidentiality and professionalism at all times.
- Reliable, dependable, and able to work independently while supporting a collaborative team.
What We're Looking For
The ideal candidate is someone who:
- Enjoys working with people and making clients feel welcome.
- Is calm, compassionate, and professional under pressure.
- Takes initiative and enjoys solving problems.
- Can manage multiple priorities while maintaining accuracy.
- Values teamwork and is willing to support colleagues wherever needed.
Why Join Mindful Therapies?
At Mindful Therapies, we believe that exceptional client care begins with an exceptional team. We foster a supportive, collaborative workplace where every team member plays an important role in helping clients feel comfortable, respected, and cared for.
If you're looking for a rewarding opportunity to work in a positive healthcare environment where your contributions truly make a difference, we'd love to hear from you.
To Apply:Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for our team. Please put Admin Job in the subject line and email to [email protected]
Thank you to all candidates; only those chosen will be contacted.
Pay: $18.00-$22.00 per hour
Work Location: In person
