Physiomed Yorkdale is seeking a motivated, organized, and enthusiastic Marketing Assistant / Office Administrator to support our marketing initiatives while assisting with the day-to-day administrative operations of the clinic. This casual position is ideal for an individual who is creative, detail-oriented, and enjoys working in a collaborative healthcare environment.
Key ResponsibilitiesMarketing
- Assist with the planning and execution of marketing campaigns and promotional activities.
- Create, schedule, and manage content for social media platforms and digital marketing channels.
- Participate in team meetings, contribute marketing ideas, and support business development initiatives.
- Coordinate community outreach events, health promotion activities, and networking opportunities.
- Assist with creating marketing materials, including flyers, brochures, newsletters, and digital content.
- Monitor social media engagement and assist with online reputation management.
- Conduct market research and help identify opportunities to increase patient engagement.
- Maintain marketing calendars, databases, and promotional materials.
Office Administration
- Greet patients and visitors in a professional and welcoming manner.
- Answer telephone calls, emails, and general inquiries.
- Schedule, confirm, and manage patient appointments.
- Maintain patient records while ensuring confidentiality and privacy.
- Process payments, invoices, and receipts as required.
- Assist with insurance paperwork and administrative documentation.
- Order and maintain office and clinic supplies.
- Coordinate with healthcare providers to ensure smooth daily clinic operations.
- Support general office organization, filing, scanning, and data entry.
- Participate in staff meetings and assist with administrative projects as assigned.
- Ensure the reception and waiting areas remain organized and presentable.
Qualifications
- Previous experience in marketing, office administration, customer service, or healthcare administration is an asset.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and social media platforms.
- Experience with Canva or other graphic design software is considered an asset.
- Ability to work independently and collaboratively within a team.
- Professional, reliable, and customer-focused with strong attention to detail.
Work Schedule
- Casual position with flexible hours based on clinic needs.
- May include occasional evenings and weekends for community events or marketing activities.
Skills and Attributes
- Positive attitude and professional demeanor.
- Excellent interpersonal and customer service skills.
- Creative, organized, and proactive.
- Strong time management and problem-solving skills.
- Ability to adapt to changing priorities in a fast-paced clinical environment.
Part time - 8-22 hr/week
Pay: $17.60-$19.00 per hour
Benefits:
- Casual dress
- Company events
- Flexible schedule
- On-site gym
- On-site parking
- Profit sharing
Work Location: In person
