Property Coordinator
Location: In Person
Job Type: Full-Time
Position Summary
We are seeking a highly organized and detail-oriented Property Coordinator to support the day-to-day operations of a residential property portfolio. In this role, you will coordinate maintenance requests, dispatch service calls, provide administrative support, and deliver exceptional customer service to tenants, contractors, and clients. The ideal candidate is proactive, organized, and thrives in a fast-paced environment.
Key Responsibilities
Respond professionally to tenant, client, and vendor emails and phone calls.
Coordinate technician and staff schedules, including on-call and rotation schedules.
Receive, dispatch, and track maintenance and service requests.
Open, update, and close work orders accurately and efficiently.
Schedule tenant appointments and coordinate site access with technicians and contractors.
Follow up on service requests to ensure timely completion and tenant satisfaction.
Assist with ordering and coordinating the delivery of materials, appliances, and supplies.
Maintain accurate records and perform data entry.
Provide outstanding customer service to tenants, contractors, and clients.
Coordinate office calendars, meetings, and conference room bookings.
Order office supplies and maintain workplace inventory.
Help maintain office organization and coordinate office maintenance as needed.
Provide administrative support to enhance office efficiency and property operations.
Perform other property management and administrative duties as assigned.
Qualifications
Minimum of 2 years of experience in property management, maintenance coordination, dispatch, or administrative support.
Experience dispatching technicians or coordinating maintenance requests is considered an asset.
Basic knowledge of building maintenance or renovations is an asset.
Proficiency with Microsoft Office Suite (Outlook, Excel, and Word) and general office software.
Strong communication, customer service, and telephone etiquette.
Excellent organizational, multitasking, and time management skills.
Ability to prioritize competing demands and work independently.
Strong attention to detail and problem-solving abilities.
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