Sotheby’s International Realty Canada is looking for a professional, self-motivated, and client-driven Part-Time Office Administrator with a friendly and enthusiastic personality to join our Southwest Ontario team with offices in West Toronto, Mississauga, Oakville, and Niagara-on-the-Lake. The ideal candidate will be a self-starter skilled at problem solving and delivering exceptional customer service. This part-time role will include shifts on Saturdays and throughout the week (Monday to Friday).
With over 35 offices and nearly 850 agents nation-wide, Sotheby’s International Realty Canada is the world’s most prestigious real estate and lifestyle brand.
If you are interested in an opportunity to elevate your career with a company renowned for brand excellence, technology innovation, and exceptional client service, we’d love to hear from you!
Key Responsibilities:
- Greeting guests, answering telephones, and directing incoming calls to appropriate personnel
- Overseeing the appearance of the office by making sure the reception area, kitchens, printer and photocopier areas, supply rooms, board room, open working spaces, and the office are well organized and tidy
- Managing office listing, showing appointments and deposit receipts
- Creating offer documents using Webforms
- Broker loading and editing of MLS listings
- Ensuring supplies are adequately stocked and placing new orders as required
- Filing, scanning, and photocopying
- Occasional travel to other Southwest Ontario office locations as required
- Special duties/projects as required by management
Required Skills:
- The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
- Overall tech-savviness and the ability to learn, use, and support others with technology
- Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
- Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
- High level of professionalism and discretion and experience handling confidential and sensitive information
- Excellent attention to detail and accuracy
Experience and Education:
- 2 years of experience in a real estate office, including experience with Webforms, Skyslope, Docusign, and knowledge of the TRREB and ITSO MLS systems is preferred
What We Offer:
- Hourly rate of $18 to $21, commensurate with skills and experience
- Supportive and inclusive work environment
We are committed to providing equal employment opportunity to all employees and applicants and believe the best teams are made up of diverse perspectives and people. We are committed to providing employment in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please be advised that accommodation is available in our recruitment processes to all applicants with disabilities, upon requests.
Only applicants who have been selected for an interview will be contacted. We appreciate your application and thank you for your interest.
Job Type: Part-time
Pay: $18.00-$21.00 per hour
Benefits:
- Company events
- Flexible schedule
Ability to commute/relocate:
- Oakville, ON L6J 1J3: reliably commute or plan to relocate before starting work (required)
Experience:
- real estate administration: 2 years (required)
Work Location: In person
