Job Title: Bookkeeping & Payroll Coordinator / Executive Assistant
Location: Edmonton, Alberta
Job Type: Full-Time, Temporary (Maternity Leave Coverage)
About the Role
We are seeking a highly organized and detail-oriented Bookkeeping & Payroll Coordinator / Executive Assistant to join our team on a maternity leave contract.
This role is ideal for someone who thrives in a hands-on environment and enjoys a mix of day-to-day bookkeeping, payroll administration, and executive support. You will support multiple small to mid-sized entities and play a key role in keeping financial and operational processes running smoothly.
Key Responsibilities Bookkeeping
- Perform day-to-day bookkeeping for multiple entities
- Monitor and record daily bank and credit card transactions
- Reconcile bank accounts and credit cards regularly
- Maintain accurate financial records and supporting documentation
- Record intercompany transactions and perform reconciliations
- Manage accounts payable, including reviewing and processing vendor and physician invoices
- Ensure timely payments (e-transfers, cheques, credit cards)
- Manage accounts receivable, including invoicing, tracking, and collections
- Assist with GST filings and basic financial reporting
Payroll Administration
- Process full-cycle biweekly payroll
- Calculate vacation pay, statutory holiday pay, and commissions
- Track and allocate employee hours across multiple entities
- Maintain employee records and contracts
- Coordinate onboarding and offboarding
- Administer employee benefits (enrollments, updates, terminations)
Executive & Administrative Support
- Manage company emails and communications across multiple entities
- Organize and maintain invoices, contracts, and records
- Prepare surgical quotes and coordinate surgical-related orders
- Communicate with surgical staff and support daily operations
- Update pricing and maintain internal systems
- Assist leadership with scheduling, meetings, notes, and special projects
- Provide general administrative and operational support as needed
Year-End & Coordination
- Prepare bookkeeping records and documentation for external accountants
- Liaise with accountants and assist with information requests
- Support year-end processes and ensure deadlines are met
- Assist with annual filings and registry requirements
Qualifications
- 2–4+ years of experience in bookkeeping and payroll administration
- Strong understanding of day-to-day bookkeeping processes
- Experience processing payroll in a Canadian environment
- Comfortable supporting multiple businesses or entities
- Proficiency in accounting software and Microsoft Excel
- Highly organized with strong attention to detail
- Able to manage multiple priorities and meet deadlines
- Strong communication and problem-solving skills
Nice to Have
- Experience with GST filings
- Experience in healthcare or multi-entity environments
- Previous experience in an administrative or executive assistant role
What We Offer
- Competitive compensation based on experience
- A dynamic and collaborative work environment
- Exposure to multiple businesses and operations
Job Types: Full-time, Fixed term contract
Pay: $55,000.00-$68,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Education:
- Bachelor's Degree (preferred)
Experience:
- Administrative : 5 years (required)
- Bookkeeping: 5 years (required)
Language:
Licence/Certification:
- Chartered Professional Accountant (preferred)
Work Location: In person
