Grant, Budget and Taxation Administrator
Position Responsibilities
The Grant, Budget and Taxation Administrator is responsible for researching and assisting in composing grant applications for the MD. Reporting directly to the Finance Manager the Administrator and or designate, their major responsibility will be assisting the Finance department and senior leadership with the compiling the budget, maintain the municipality’s taxation and assessment role as well as learn the Accounts Payable Administrator role. Providing these services in an effective and efficient manner will ensure that MD’s accounts payables are accurate and up to date and that vendors and suppliers are paid within established time limits. This position also provides financial, administrative, and clerical services to other finance functions as required.
Specific Accountabilities
Grants
· Research and propose grant funding opportunity to senior leadership.
· Comprise information and compose the grant applications with assistance from appropriate managers and directors.
· Draft grant proposals and supporting documents based on the funding requirements of the organization.
· Collaborate and review proposals with team members.
· Respond to internal and external queries on drafted and submitted proposals.
· Maintain positive relationships with fund providers and other stakeholders.
· Maintain records and submit reports related to grant opportunities.
Assessment and Taxation
· Maintains the municipality’s assessment and taxation rolls. This includes setting up and cancelling accounts, updating records for Land Titles, owner, address changes, school declarations, as well as assessment, land disposition/notification changes;
· Liaises with MD’s Assessors regarding any changes to assessment roll records as stated above.
· Ensures all assessment changes including the annual assessment import from the Assessors is complete, accurate and balanced.
· Prepares assessment summaries (i.e. foundations, school boards) for reporting to Assessment Equalization Board;
· Assists with preparation of annual Taxation Rate Bylaw and any relevant notifications;
· Ensures timely calculation, printing and mailing of assessment and tax notices as per the MGA and submits grant applications for federal and provincial tax grant-in-lieu.
· Assists in the preparation of Assessment Review Board hearings and ensures any revisions to assessment are completed within designated time frames.
· As per MD Bylaw, generates penalty levies on unpaid taxes, monitors arrears and administers the tax recovery process in accordance with legislation;
· Assist taxpayers and respond to general inquiries relating to taxes, assessment, pre-authorized payment and other related matters.
· Monitors tax arrears and tax agreements
· Ensures both manual and electronic year-end processes are completed in a timely manner
· Ensures tax recovery and collections on titled and non-titled lands is carried out as per legislation and policies
Budget
· Assist in the preparation, maintenance and disbursement of the budget
· Liaison with supervisor, managers and directors including preparation and inquiries of the current, past and future budgets
· Assist the Finance Manager and Director of Finance in compiling the annual and ten-year budget
Capital Projects
· Assists with administering the accounts payable function in accordance with the MD policies and procedures including verifying rates, extensions & amounts on invoices and/or statements, confirming expenditure authority signatures, collating of back-up documentation including WCB coverage for the payment of accounts and investigating discrepancies that may occur at any stage of the accounts payable process;
· Assist with the coding and acquiring approval signatures for capital project expenses
· Responsible for coding routine invoices as per the budget such as power, gas, telephone, etc.;
· Participate in various month-end and year-end activities such as determining accruals and reconciliation of sub ledgers;
· Assists with scanning, filing invoices and ensure records are maintained on a regular basis
Other Duties
· Act as back up to the Accounts Receivable Administrator
· Performing other duties as assigned
Education and Certifications
· Grade 12 Diploma with at least 2 years’ office experience – Required
· Certificate/diploma in a post-secondary accounting/finance program – Preferred
· Certificate in a local government program or municipal experience – Asset
· Valid Alberta Class 5 Driver’s License – Required
· Grant Writing Certification - Asset
Abilities and Experience
· 2 years office experience – Required
· Proficiency with computers and Microsoft Office programs, with the ability to independently create and edit a variety of documents and spreadsheets – Required
· Previous experience with accounting software – Preferred
· Above average data entry, spreadsheet, and word processing skills – Required
· Excellent social, communication, and relationship management skills – Required
· Ability to work well under pressure, individually and as part of a team –Required
· Ability to work effectively in a government setting with a focus on customer service, tact, and professionalism – Required
· Demonstrate confidentiality – Required
Salary Range: $61,000 - $81,000 per year, dependent on qualifications and experience.
Interested applicants are encouraged to submit a resume in confidence to [email protected] referencing Competition #GBTa-2026 in the subject line. This competition will remain open until a suitable candidate is hired.
The MD thanks all applicants for their interest; however, only those selected for an interview will be contacted
Pay: $61,000.00-$71,000.00 per year
Benefits:
- Company pension
- Dental care
- Tuition reimbursement
Work Location: In person
