Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team. In this vital role, you will streamline office operations, facilitate effective communication, and support various administrative functions to ensure the smooth running of our organization. Your proactive approach and exceptional organizational skills will help foster a productive work environment, enabling teams to achieve their goals efficiently. This paid position offers an exciting opportunity for a motivated individual to make a meaningful impact within a collaborative setting.
Responsibilities
- Manage daily administrative tasks, including filing, record keeping, and data entry using Microsoft Office applications such as Word, Excel, PowerPoint, Access, and Outlook.
- Coordinate schedules and appointments, ensuring timely communication and efficient time management across departments.
- Prepare professional presentations and reports utilizing Microsoft PowerPoint and Word to support meetings and project updates.
- Oversee records management systems and maintain accurate databases using SharePoint and Microsoft Access for easy retrieval and security.
- Support procurement activities by assisting with vendor negotiations, purchase orders, and tracking supplies using Microsoft Excel and Project management tools like Microsoft Project.
- Provide exceptional customer service by addressing inquiries promptly and professionally via email or phone, demonstrating strong communication skills.
- Assist with project management tasks, including planning, tracking progress, and reporting on key milestones using Microsoft Project or similar tools.
- Facilitate internal communication through the creation of memos, newsletters, or presentations in multiple languages such as English and French if applicable.
- Maintain office supplies inventory and coordinate with vendors to ensure timely procurement while adhering to organizational policies.
- Support leadership with special projects requiring analysis skills, problem-solving abilities, and effective negotiation techniques.
Qualifications
- Proven experience in administrative roles with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with familiarity with Microsoft Access, SharePoint, Windows operating system, and Microsoft Project.
- Excellent written and verbal communication skills in English; bilingual abilities in French are highly desirable.
- Strong analysis skills combined with the ability to manage databases and records efficiently.
- Demonstrated leadership qualities with the ability to coordinate multiple tasks simultaneously while meeting deadlines.
- Experience in project management or procurement processes is preferred.
- Exceptional time management skills coupled with the ability to prioritize tasks effectively.
- Ability to adapt quickly to new software tools or organizational procedures while maintaining high standards of accuracy.
Join us as an Administrative Coordinator where your expertise will drive efficiency across our organization! This paid role is perfect for a proactive professional eager to develop their career in a vibrant environment that values initiative, collaboration, and excellence in service delivery.
Pay: $61,299.42-$63,463.33 per year
Benefits:
Work Location: In person
