Support Administrator
Role Overview
- Core Focus: This role handles day-to-day banking, internal financial tracking, general administration, and governance support to maintain organizational stability.
Time Commitment and Availability
- Hours: about 6 hrs/week
- Availability: Must be available on Monday mornings
Compensation
Key Responsibilities
- Banking and Investment Maintenance: Manage daily banking activities, monitor organization cash flow, and track investments, including GICs.
- Forecasting and Cash Flow: Develop, update, and maintain proactive forecasting models built upon historical bookkeeping and core budget files.
- Budgeting Support: Act in a custodial capacity to compile and present the overarching budget, combining programming data from the Artistic Director with administrative and operational cost projections.
- Financial Record Keeping: Process incoming invoices, route items for approval, execute payments, and track specific project costs while maintaining crisp electronic and paper records.
- CRA and Charitable Compliance: Maintain ongoing compliance for the charitable license, including processing quarterly GST returns, issuing charitable tax receipts, and handling T4As.
- AGLC Operational Support: Manage the administrative pipeline for gaming fundraising, including liaising with the Volunteer Coordinator, attending quarterly bingo meetings (4 times per year), and handling logistics for casino events occurring every 18 months.
- Bookkeeping Oversight: Direct and supervise the ongoing maintenance of formal financial records executed by internal or external bookkeepers.
- Board and Staff Support: Attend Board and weekly staff meetings to take comprehensive minutes, and distribute action items.
- General IT Support: Manage basic organizational IT infrastructure, including provisioning staff email addresses, structuring cloud storage files, and securing company passwords and connections.
- General Record Keeping: Systematically archive all incoming and outgoing correspondence, board minutes, and historical institutional files.
Pay: $30.00-$33.00 per hour
Work Location: Hybrid remote in Calgary, AB
