Job Overview
We are seeking a highly organized and detail-oriented Professional Assistant to support our team with administrative and clerical tasks. The ideal candidate will possess strong office experience, excellent communication skills, and proficiency in various software tools. This role offers an opportunity to contribute to a dynamic work environment while developing valuable skills in office management and customer service.
Responsibilities
- Manage and maintain schedules using Microsoft Outlook Calendar and Google Workspace.
- Handle data entry, filing, and document proofreading to ensure accuracy and organization.
- Provide exceptional customer service via multi-line phone systems, ensuring professional phone etiquette.
- Support front desk operations, including greeting visitors and managing incoming calls.
- Prepare correspondence, reports, and utilizing Microsoft Office applications.
- Use DocuSign for electronic document signing and management.
- Coordinate appointments, meetings, and events efficiently, ensuring all logistics are handled smoothly.
- Perform general administrative duties such as photocopying, faxing, and maintaining office supplies.
Requirements
- Proven experience in an administrative or clerical role with office experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Strong organizational skills with the ability to multitask effectively.
- Excellent typing skills and attention to detail for proofreading and data entry tasks.
- Experience with QuickBooks for bookkeeping is highly desirable.
- Familiarity with multi-line phone systems and front desk procedures.
- Exceptional customer service skills coupled with professional phone etiquette.
- Ability to manage calendars efficiently using Microsoft Outlook Calendar.
- Knowledge of DocuSign or similar electronic signature platforms is a plus. This position is paid and offers an engaging environment where your organizational talents will be valued and developed further.
Pay: $48,000.00-$62,000.00 per year
Benefits:
- Casual dress
- On-site parking
Work Location: In person
