Overview
We are seeking a highly organized and professional Administrative Assistant for a Commercial Real Estate Agent. The ideal candidate will provide essential support across various office functions, ensuring smooth daily operations. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple tasks efficiently. Previous experience in a real estate office is preferred. The successful candidate will possess strong organizational skills and attention to detail.
Responsibilities
- Manage day-to-day office operations and maintain organized administrative and electronic filing systems
- Prepare, draft, and coordinate execution of commercial real estate documents including Offers to Lease, LOIs, Purchase Agreements, Amendments, and related paperwork
- Assist with commercial condo disclosure document review and organization
- Maintain transaction files, trade record sheets, and deal tracking systems
- Coordinate invoicing, commission processing, and follow-up on receivables
- Liaise with clients, lawyers, lenders, landlords, tenants, and brokers professionally
- Manage calendars, appointments, deadlines, and transaction timelines
- Handle incoming calls, emails, correspondence, and general client communication
- Ensure all files, records, and compliance documentation are accurate and up to date
- Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment
- Experience in commercial real estate administration preferred
- Proficient in Microsoft Office, PDF editing, and general office systems/software
- Update website and upload new listings on multiple platforms
- Ability to work independently and maintain confidentiality
- Handle filing systems electronically to ensure easy retrieval of documents
- Proofread documents for accuracy and clarity before distribution
- Perform general administrative tasks such as photocopying, scanning, and organizing files
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Dropbox
- Strong computer skills including data entry, typing, and document proofreading
- Excellent organizational skills with the ability to prioritize tasks effectively
- Previous clerical or administrative experience in an office environment preferred; real estate office experience is a plus
- Exceptional customer service skills with professional phone etiquette
- Knowledge of filing systems and document management best practices
- Ability to work independently as well as part of a team in a fast-paced environment
This position offers flexible hours with expectation of some evening and weekend availability if urgent tasks come up. 20-30 hours per week expected.
Job Types: Full-time, Part-time
Pay: $20.00-$25.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Work Location: Hybrid remote in Edmonton, AB T6E 3N4
