Job Overview
We are looking for a professional Receptionist & Advertising Assistant to join our team. As the first point of contact for our company, you will manage front-desk operations and provide key administrative support to our conveyancing department.
We are looking for someone with fluent English communication skills who can professionally handle high-volume business calls and effectively manage client inquiries.
Key Responsibilities
1. Front Desk & Client Communication
- Call Handling: Act as the primary operator for incoming calls. You must be able to screen calls, handle business inquiries fluently, and direct them to the appropriate staff.
- Client Inquiries: Provide accurate information regarding our business services to clients via phone and email.
- Reception: Warmly welcome clients and visitors, maintaining a tidy and professional reception area.
- Mail & Courier: Manage incoming and outgoing mail, courier packages, and deliveries.
2. Advertising Support
- Advertsing on socia media: Assist in making and distributing digital media content.
- Posting: Assist in preparing and posting property information on rent info websites.
3. Conveyancing Support
- File Management: Assist in opening new conveyancing files and organizing physical/digital records for sales, purchases, and refinancing.
- Documentation: Assist in preparing and formatting basic legal documents and correspondence.
- Liaison: Communicate effectively with banks, real estate agents, and strata management companies to request and follow up on necessary documents.
- General Admin: Provide general administrative support such as scanning, photocopying, and data entry.
Qualifications
- English Fluency (Essential): Excellent command of spoken and written English. You must be confident and articulate when speaking with clients and professionals over the phone.
- Experience:
- Minimum 1+ years of administrative or receptionist experience.
- Previous experience in a Conveyancing, Law Firm, or Real Estate environment is strongly preferred.
- Skills:
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Strong organizational skills and attention to detail.
- Ability to work independently and prioritize tasks.
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- Casual dress
- Company events
- Paid time off
- Vision care
Work Location: In person
