Job Summary
We are seeking a professional and organized Legal Receptionist to join our legal team. This role is vital in providing exceptional administrative support, managing front desk operations, and ensuring smooth communication within the firm. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and a solid understanding of legal procedures and terminology. This position offers an opportunity to work in a dynamic legal environment, supporting attorneys and clients alike.
Duties
- Greet clients and visitors with professionalism and courtesy, managing front desk operations efficiently
- Answer and direct phone calls using proper phone etiquette, taking detailed messages as needed
- Manage incoming and outgoing correspondence, including emails, faxes, and postal mail
- Perform data entry and maintain accurate filing systems using iManage or similar document management software
- Assist with legal research using LexisNexis to support case preparation
- Proofread legal documents for accuracy and clarity before submission
- Support attorneys with legal drafting, proofreading, and editing of documents
- Organize and maintain client files, ensuring confidentiality and compliance with firm policies
- Schedule appointments, meetings, and court dates while coordinating with clients and staff
- Conduct basic project management tasks related to case deadlines or administrative projects
- Support clerical tasks such as photocopying, scanning, filing, and maintaining office supplies
Experience
- Prior administrative experience in a legal setting is preferred but not required; strong clerical experience is acceptable
- Demonstrated organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent writing skills for drafting correspondence and legal documents
- Strong proofreading skills to ensure accuracy of legal materials
- Knowledge of legal procedures including filing requirements and court processes is beneficial
- Exceptional phone etiquette combined with professional communication skills
This position is ideal for a detail-oriented individual eager to grow within a reputable legal firm while providing essential support to attorneys and clients. Must possess a valid driver’s license and have access to a personal vehicle. Fluency in English and Punjabi to serve a diverse client base is required.
Job Type: Full-time
Pay: $17.60-$20.00 per hour
Work Location: In person
