Location: Kitchener, ON
Position Type: Full-Time
About Us
Kings Cleaners is a growing commercial cleaning company serving businesses throughout Southwestern Ontario. We are committed to providing exceptional service while maintaining a safe, professional, and compliant workplace for both our employees and clients.
We are looking for an organized, detail-oriented Health & Safety / Office Coordinator to join our team. This role is ideal for someone who enjoys a combination of health and safety, compliance, and office administration. Health & Safety will be your primary responsibility, while also supporting our office with various administrative tasks.
Primary Responsibilities – Health & Safety
- Coordinate and maintain the company's Health & Safety Program.
- Ensure compliance with Ontario health and safety legislation.
- Coordinate employee onboarding and mandatory safety training.
- Maintain employee training records and certifications.
- Conduct and document workplace inspections.
- Assist with incident investigations and corrective actions.
- Manage WSIB documentation and claims administration.
- Coordinate Joint Health & Safety Committee (JHSC) meetings and records.
- Maintain Health & Safety manuals, policies, procedures, and forms.
- Ensure PPE requirements are implemented and monitored.
- Assist management during Ministry of Labour inspections and audits.
- Promote a strong culture of workplace safety throughout the company.
Office & Administrative Responsibilities
- Assist with payroll preparation.
- Prepare and send customer invoices.
- Prepare quotations and proposals for clients.
- Maintain employee and client files.
- Answer and direct phone calls and emails.
- Perform data entry and document management.
- Assist with scheduling and general office administration.
- Support management with various administrative projects.
Qualifications
- Experience in Health & Safety, office administration, HR, or a related field.
- Knowledge of the Ontario Occupational Health & Safety Act is considered an asset.
- Experience with WSIB administration is an asset.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High attention to detail and accuracy.
- Proficient with Microsoft Office (Word, Excel, Outlook).
- Ability to handle confidential information professionally.
- Ability to prioritize multiple tasks and work independently.
- Valid Ontario driver's licence with reliable transportation.
Preferred Qualifications (Assets)
- Joint Health & Safety Committee (JHSC) Certification.
- WHMIS, or other Health & Safety certifications.
- Experience in the commercial cleaning, facilities, or service industry.
- Experience using payroll or accounting software.
What We're Looking For
We're looking for someone who is proactive, dependable, and takes pride in keeping things organized. You'll be the person who helps ensure our company remains safe, compliant, and well organized while providing valuable administrative support to our growing team.
If you enjoy problem-solving, working with people, and making a meaningful impact behind the scenes, we'd love to hear from you.
What Success Looks Like
The successful candidate is someone who:
- Takes ownership of their responsibilities and follows through without constant supervision.
- Is highly organized and able to manage multiple priorities while meeting deadlines.
- Maintains strict confidentiality with employee, client, and company information.
- Is comfortable learning new systems and adapting as the company grows.
- Communicates professionally and respectfully with employees, clients, and management.
- Demonstrates integrity, accountability, and a strong attention to detail.
- Is committed to supporting a positive, team-oriented workplace and contributing to the overall success of the company.
- Understands that this is a dynamic role where responsibilities may evolve as business needs change.
Pay: From $23.00 per hour
Application question(s):
- Do you have a valid Ontario driver's licence and reliable transportation?
- Do you have previous experience working in a Health & Safety role?
- Do you currently hold any of the following certifications? Do you currently hold any of the following certifications?
☐ JHSC Part 1
☐ JHSC Part 2
☐ WHMIS 2015
☐ First Aid & CPR
Work Location: In person
