At HeavyeAero we are looking for a detail-oriented and proactive Contracts and Commercial Administrator to join our team. Reporting to Chief Commercial Officer at HeavyAero the successful candidate will play a key role in supporting our commercial operations through effective contract management and administrative support. This role is ideal for someone with strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.
Key Responsibilities:
- Assist in the preparation, review, and administration of commercial contracts, including renewals, extensions, and amendments.
- Support the development of proposals, including Requests for Proposals (RFPs), and ensure all submissions are accurate, timely, and compliant.
- Coordinate and schedule meetings, including internal team discussions and client-facing calls.
- Maintain and update the Customer Relationship Management (CRM) system with accurate contract and client data.
- Conduct market and industry research to support contract negotiations and commercial strategy development.
- Proofread, edit, and format commercial and contractual documents for clarity, accuracy, and consistency.
- Collaborate with internal stakeholders across departments to ensure alignment of contract terms and commercial objectives.
- Assist with the tracking and reporting of contract status and key milestones.
Qualifications & Experience:
- Diploma in Business Administration, Marketing, Contract Management, or a related field is required.
- Relevant experience in contract administration, commercial operations, or a similar role will be assessed and considered an asset.
- Strong written and verbal communication skills.
- High proficiency in MS Office tools, particularly Word, Excel, and PowerPoint.
- Experience or knowledge of CRM systems is an asset.
- Excellent attention to detail, time management, and organizational skills.
- Ability to work both independently and in a team-oriented environment.
Job Type: Full-time
Pay: $20.00-$22.00 per hour
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
