Job Summary
We are seeking a professional and organized Office Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, manage administrative tasks, and support daily office operations. This role requires excellent communication skills, strong organizational abilities, and proficiency with various office software. The Office Receptionist will play a vital role in maintaining a welcoming environment and ensuring smooth office functioning.
Responsibilities
- Greet visitors and clients in a courteous and professional manner
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Handle front desk duties including check-in/check-out procedures
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Schedule appointments, coordinate meetings, and manage calendars
- Assist with filing, document proofreading, and general clerical tasks
- Support customer service efforts by addressing inquiries and providing information
- Manage incoming and outgoing mail and correspondence
- Maintain organized office supplies and ensure the reception area is tidy
- Support bookkeeping activities related to billing or invoicing as needed
Experience
- Prior office experience or administrative experience preferred
- Familiarity with QuickBooks, Microsoft Office Suite, Google Workspace, and data entry processes
- Experience with front desk operations, multi-line phone systems, and customer service roles highly desirable
- Knowledge of medical or dental office procedures is a plus for healthcare-related environments
- Strong organizational skills with attention to detail in proofreading and filing tasks
- Excellent phone etiquette and communication skills necessary for effective customer support
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Previous clerical or administrative experience demonstrating proficiency in typing, organization, and office software tools
Pay: $15.58-$25.59 per hour
Work Location: In person
