Primary Purpose of Position
The Property Manager is responsible for the overall management, operation, and strategic oversight of the owner’s private estate, with secondary oversight of leased office properties. This role ensures that residential facilities, systems, and grounds are maintained to the highest standards, vendors are effectively managed, and office properties operate smoothly. The Property Manager provides leadership, supervision, and coordination to ensure a safe, secure, and exceptional living and working environment.
Major Responsibilities of Position
- Residential Property Operations & Maintenance (Primary)
1) Assist in the daily operation and upkeep of the residence, ensuring facilities, utilities, and equipment function properly.
2) Coordinate routine inspections, preventive maintenance, and repair work.
3) Monitor property appearance, cleanliness, landscaping, and general condition, reporting issues promptly.
4) Assist in managing vendors and contractors for maintenance, landscaping, cleaning, and security.
5) Serve as a point of contact for property-related issues and emergencies, escalating major issues to the homeowner as needed.
- Office & Rental Property Support (Secondary)
1) Coordinate with property management companies for leased office spaces.
2) Monitor office facilities, equipment, and common areas; report maintenance needs and follow up on repairs.
3) Assist in coordinating vendors for office-related services (cleaning, repairs, security, IT support).
4) Maintain basic records of office leases, service agreements, and facility documentation.
- Vendor & Contractor Management
1) Support sourcing, scheduling, and evaluating external vendors and contractors for both residential and office properties.
2) Track service quality, timelines, and deliverables to ensure work meets required standards.
3) Follow up on vendor performance and escalate any issues as needed.
- Administrative Support & Record Keeping
1) Maintain organized records of property maintenance activities, service providers, warranties, and documentation.
2) Assist with tracking expenses related to both residential and office properties.
3) Prepare updates or reports for the homeowner or designated representative as needed.
- Security & Safety Support
1) Assist in monitoring property and office security systems, access control, and alarms.
2) Support regular safety checks and report potential risks.
3) Coordinate with security or emergency services when required.
Required Qualifications
a) Bachelor’s degree or higher.
b) Minimum 3–5 years of experience in private property, estate, facility, or office support roles.
c) Experience in property or office operations, vendor coordination, or maintenance management.
d) Strong sense of responsibility, professionalism, and discretion.
e) Hardworking, diligent, and proactive.
f) Excellent organizational, coordination, and communication skills with attention to detail.
g) Fluent in English; proficiency in additional languages (e.g., Mandarin) is a plus.
h) Able to work independently, manage multiple priorities, and follow through on tasks efficiently.
Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (preferred)
Language:
- write and read mandarin fluently (required)
Location:
Work Location: In person
