The Fleet Coordinator is responsible for assisting with day-to-day administrative and operational functions of the organization. This role supports office operations, scheduling, compliance tracking, vendor communication, record management, and coordination of company vehicles and equipment maintenance activities.
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Coordinate day-to-day operational and administrative activities
Schedule and organize vehicle and equipment inspections, servicing, and maintenance appointments
Obtain and track repair estimates, invoices, and service records
Maintain accurate compliance, maintenance, and operational documentation
Communicate with vendors, repair facilities, and service providers
Assist with tracking inspection deadlines, renewals, and maintenance schedules
Support internal scheduling and operational coordination
Assist with office administration, filing, data entry, and document management
Monitor and organize operational records and reporting
Respond to internal inquiries and provide administrative support to management and staff
Assist with process improvements and operational organization initiatives
Perform additional administrative and operational support duties as assigned
Qualifications
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Proficient with Microsoft Office and general computer systems
Ability to multitask and prioritize responsibilities effectively
Strong attention to detail and problem-solving skills
Experience in administration, operations, logistics, transportation, or office coordination considered an asset
Experience coordinating maintenance schedules or vendor communication is an asset
Job Type: Full-time
Pay: $25.00 per hour
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
Work Location: In person
