Job Title: Document Controller
Department: Document Control
Industry: Natural Gas and LNG
Location: Surrey, British Columbia
Position Type: Full-time Permanent
About Solaris Management Consultants Inc.
Solaris Management Consultants Inc. (Solaris) delivers engineering and project management services for the energy industry across North America and the globe. Our work covers traditional and transitional energy solutions, including Natural Gas, LNG, Hydrogen, and Low-carbon assets. We deliver predictable outcomes through disciplined front-end planning, construction-led designs, and data-driven controls. With more than 31 years of experience and a portfolio of 5,000+ projects, our in-house multidisciplinary teams help clients move from concept to commissioning with confidence.
Position Overview
As a Document Controller, you will have the opportunity to maintain and process official project documents for the company. Your pride in ensuring that all documents are consistent and professional will be a vital part of this diverse and interesting position.
Responsibilities:
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Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence
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Generates and distributes reports as required by project
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Responds to internal and external drawing and document requests
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Performs File Transfer Protocol (FTP) or similar site uploads and downloads
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Uploads documentations to SharePoint site and inputs the correct META data
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Responsible for the compilation of vendor data books according to document control standards and client requirements
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Handle file drawings and documents by processing engineering drawing turnovers, electronically scanning documents, and maintaining data files
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Coordinates and communicates with clients and vendors to expedite deliverables and issue final documentation within project deadlines
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Interact with engineering disciplines to handle the issuance of client engineering documentation and vendor information
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Coordinates and provides routine quality checks on all outgoing documentation in accordance with company and client guidelines
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Ensure that all procedures and internal standards are adhered to, documentation is consistent and quality control standards are maintained during all stages of engineering document and drawing processing
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Sets up project requirements and document control files for both engineering and supplier documents
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Interfaces with IT and engineering groups to set up electronic systems on projects
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Recommends methods and techniques for improving quality, productivity, and deadline schedules
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Assists team lead with training and supervising junior staff
Qualifications:
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Completion of high school and/or related certificate/technical diploma
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2-8 years of data entry, administrative, and/or document control experience
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Open-minded with the ability to follow instructions and work with minimal supervision
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Experience in an Engineering, Procurement, and Construction (EPC) environment would be an asset
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Strong communication and interpersonal skills with the ability to work in a team
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Strong ability in making critical decisions and problem solving
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Excellent follow-up skills with the ability to perform effectively in a fast-paced environment
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Highly organized with strong attention to detail and accuracy
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Intermediate working knowledge of engineering terminology with the ability to understand information on drawings, documentation and engineering document management systems
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Experience in compiling project data books
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Self-motivated with the ability to take initiative and prioritize tasks effectively
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Ability to meet project timelines and effectively perform in a high pressure and team-based environment
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Advanced proficiency in Microsoft Office, Microsoft Share Point Services, LiveLink, EDMS software, and Bluebeam is an asset.
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Experience with File Transfer Protocol (FTP) site or similar to
General:
Language of work: English
Demeanour Required:
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Strategic: Understands the broader business landscape and how people strategy drives results.
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Proactive: Anticipates needs and challenges, providing timely, pragmatic solutions.
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Collaborative: Builds trust with executives, technical professionals, and HR peers alike.
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Resilient: Remains composed under pressure and navigates complex dynamics with confidence.
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Inclusive: Values diverse perspectives and contributes to a culture of respect and belonging.
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Professional Presence: Communicates with credibility, maturity, and warmth at all organizational levels.
What Makes Us Different
We are an in-house, multidisciplinary team with a flat structure that values and promotes open communication and collaboration. Our culture is built on inclusion, balance, and purpose-driven work where every voice contributes. We support community initiatives and lead with care in everything we do.
What We Offer
At Solaris, we support your career and well-being with comprehensive benefits and a balanced work environment. We offer a competitive total rewards package that includes health and wellness coverage, retirement savings support, generous paid time off, and opportunities for professional growth through training and mentorship.
Compensation
The salary for this role is based on an average of 37.5 hours a week. The estimated range is between $32.5-$37.5 hourly,, depending on skills and experience.
Our Place Within iniem
iniem is an integrated energy group delivering end-to-end solutions across diverse energy value chains, from short-chain hydrocarbons to renewables. iniem integrates advisory, engineering, construction, operations, and technology services into one delivery framework for multi-scope energy projects.
Find out more at www.iniem.com
Note
Thank you for your interest in Solaris. Only shortlisted candidates will be contacted for interviews. To comply with Canadian employment law, candidates must be legally entitled to work in Canada. Reasonable accommodations are available for qualified individuals with disabilities.
