Receptionist / Administrative Assistant
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately | Answering screening and forwarding incoming phone calls | Administrative Assistance to the executives.
Job brief
We are looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material
- Provide basic and accurate information in-person and via phone/email/Social Media Chat
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and emailing
Requirements and skills
- Professional attitude and appearance
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Fluent in English and Punjabi
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. phone system and printers)
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management, Social Media Marketing is a plus
- Must have access to vehicle
Work days/hours
- Monday to Friday, 10:00 am to 6:00 pm
- Saturday, 10:00 am to 4:00 pm
APPLICATIONS ARE ACCEPTED THROUGH INDEED ONLY. DO NOT CALL OR SHOW AT OUR OFFICE.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Job Type: Full-time
Pay: From $20.00 per hour
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Language:
Work Location: In person
