Job Summary:
The Accounts Payable & Accounts Receivable Clerk is responsible for supporting the day-to-day financial operations at Pacific Ropes by managing outgoing and incoming transactions. This role focuses on processing invoices, tracking payments, maintaining accurate records, and ensuring timely collections and disbursements. The position plays a key role in maintaining cash flow and supporting the finance team with accurate transactional data.
Key Responsibilities:
Accounts Payable (AP):
- Process and enter vendor invoices accurately into QuickBooks.
- Review invoices for accuracy and ensure appropriate approvals are in place.
- Match invoices with purchase orders and delivery receipts.
- Prepare and process vendor payments (e.g., EFT, cheque, credit card).
- Maintain organized and up-to-date vendor files and records.
- Respond to vendor inquiries and resolve discrepancies in a timely manner.
Accounts Receivable (AR):
- Generate and issue customer invoices accurately and on time.
- Monitor customer accounts and track outstanding balances.
- Follow up on overdue accounts and support collection efforts.
- Apply incoming payments and reconcile customer accounts.
- Communicate with clients regarding billing questions and payment status.
Transaction Recording & Reconciliation:
- Record daily financial transactions related to AP and AR in QuickBooks.
- Assist with basic bank and credit card reconciliations by matching transactions to invoices and payments.
- Identify and report discrepancies to the Payroll Manager or Bookkeeper.
Administrative & Financial Support:
- Maintain accurate and organized financial documentation.
- Assist with data entry and preparation of reports as requested.
- Support audits by gathering AP/AR documentation when required.
- Ensure confidentiality and proper handling of financial information.
Reporting & Data Support:
- Generate basic Accounts Payable and Accounts Receivable reports (e.g., aging reports, outstanding balances, payment summaries).
- Maintain accurate and up-to-date records to support internal financial reporting.
- Assist the Payroll Manager by providing AP/AR data for month-end and year-end processes.
- Identify and flag discrepancies, overdue accounts, or irregular transactions for review.
- Support reporting requests by extracting and organizing financial data from QuickBooks.
Additional Duties:
- Assist with petty cash tracking as needed.
- Respond to internal and external inquiries related to invoices and payments.
- Perform other related administrative and accounting support duties as assigned.
Skills and Qualifications:
- Minimum of 1 year of experience in Accounts Payable, Accounts Receivable, or a similar role.
- Hands-on experience with QuickBooks is preferred.
- At least 1 year of general office or administrative experience.
- Basic understanding of accounting principles (AP/AR focus).
- Proficiency in MS Office Suite, particularly Excel.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Strong communication and problem-solving skills.
- Ability to maintain confidentiality and work collaboratively within a team.
Benefits:
- Extended health and dental benefits after successful completion of the probationary period.
- Opportunities for growth and advancement within the company, based on performance and business needs.
- Stable, full-time hours with consistent scheduling.
- Supportive team environment with ongoing training and development opportunities.
Pay: $23.00-$25.00 per hour
Benefits:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Tuition reimbursement
Work Location: In person
