The Awards and Financial Aid office at the University of Winnipeg provides service and support to 10,000+ current undergraduate, graduate and certificate/diploma students each year. The awards office administers a large portfolio of scholarships, bursaries and prizes, while also overseeing provincial and federal student aid for the university.
The Awards and Financial Aid Officer is a full-time continuing role responsible for providing front-line service, information and support to future and current students on all aspects of the university’s awards program and government financial aid.
Responsibilities:
- Responds to all inquiries from students and the public regarding student awards and financial aid.
- Provides accurate information on all services and programs offered by the Awards office, including: application and eligibility requirements, key dates and timelines; administration of award and student aid funds.
- Provides timely, accurate, and student-centered referrals to other areas of the university as required.
- Responsible for creating and delivering various types of formal correspondence and reports, including: award letters and certificates, student mail-outs and newsletters, website updates; confirmations of enrollment and eligibility; inter-departmental reports and correspondence.
- Represents the Awards Office and the university at various recruitment and student outreach events.
- Develops and delivers in-person and online presentations for prospective and current students, parents and the general public on various topics related to awards, financial aid and student financial literacy.
- Performs all duties and tasks according to FIPPA/PHIA legislation and UWinnipeg policies related to student privacy and confidentiality.
- Acts as a signing authority for provincial and federal student aid programs, US Federal Student Aid (FAFSA), and for other internal and external transactions relating to awards and financial aid.
- Performs other duties as assigned.
Qualifications:
- Undergraduate degree, diploma, or certificate preferred; equivalent post-secondary administrative experience may be considered.
- Two years related administrative experience in a post-secondary office environment is preferred; similar administrative experience may be considered.
- Knowledge of university regulations, programs and policies as they relate to academic and student services departments is preferred.
- Knowledge of administrative processes and policies related to student awards and government student aid programs is preferred.
- Either professionally or as a student, knowledge of or experience with scholarships and bursaries, degree programs and requirements, or government student aid is an asset.
- Excellent written and verbal communication skills, as well as strong public speaking abilities required.
- Experience developing and delivering workshops and presentations preferred.
- Proficiency with Microsoft365 (Word, Excel, PowerPoint, Outlook) with the ability to perform data analysis using Excel and other types of reports (e.g. use of formulas, perform validation and verification) required.
- Advanced skills in Microsoft365 applications, particularly Excel, would be an asset.
- Experience with Ellucian Colleague, Blackbaud Awards Management System, or other UWinnipeg software is preferred; experience with student information and records systems from other institutions is an asset.
- Must have strong interpersonal, problem-solving and conflict resolution skills. Tact, diplomacy and a student-centered approach are required.
- Superior organizational skills are required, as well as the ability to manage competing tasks and perform under pressure.
- Able to work with others in a positive, collaborative and supportive manner.
- Have a genuine interest in student success and be able to establish positive relationships with students and staff from diverse backgrounds.
- Able to work independently and as part of a team.
- Must be committed to the mission of The University of Winnipeg and have a high level of personal integrity and professional initiative.
An equivalent combination of education, experience, skills, knowledge and abilities may be considered.
Condition(s) of Employment:
- Must be legally entitled to work in Canada.
- Must be willing to work occasional evenings and/or weekends as schedules demand.
- Occasional work off-campus within the city of Winnipeg may be required.
The salary range for this position will be from $48,648.60 to $68,741.40 annually.
Note: The work described in this posting will be conducted in-person, with an opportunity to apply for Remote Work for up to two (2) days per week.
The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.
The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact [email protected].
The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or [email protected].
