Job description:
Greenlite is a woman-owned and diversity-owned companythat works with utilities and partners to deliver large-scale energy efficiency programs. We are looking for a highly organized and proactive Administrative Coordinator to support day-to-day operations across teams.
This role goes beyond traditional administrative support. It is ideal for someone who can bring structure, keep workflows moving, think ahead, and ensure important tasks are completed accurately and on time. If you thrive in a fast-paced environment, enjoy working with data, and take ownership of your work, we’d love to hear from you.
Key Responsibilities
- Maintain and update organized tracking systems, primarily in Microsoft Excel
- Support administrative and coordination tasks across multiple departments
- Track ongoing projects, deadlines, and action items to ensure timely follow-through
- Make outbound calls and follow-ups with vendors, partners, and internal teams
- Assist with data entry, reporting, and document management
- Support workflows by helping priorities stay organized and on schedule
- Identify gaps, flag issues, and help keep tasks moving forward
- Assist in improving internal systems, processes, and efficiencies
- Communicate updates clearly and professionally across teams
Qualifications
- Strong proficiency in Microsoft Excel (required)
- Highly organized with excellent attention to detail
- Strong judgment and ability to prioritize changing demands
- Comfortable making phone calls and following up confidently
- Ability to retain new information and apply feedback quickly
- Positive, proactive, and solutions-oriented mindset
- Strong English communication skills, written and verbal
- Ability to manage multiple priorities in a fast-paced environment
What We’re Looking For
- Someone who takes ownership and follows through
- A natural organizer who brings clarity and structure
- A proactive thinker who looks beyond the immediate task
- Someone who notices what needs to be done and acts on it
- A reliable team player who communicates clearly and responds quickly
- Someone comfortable learning quickly, growing into ownership over time, and adapting as priorities shift
Pay: From $39,197.17 per year
Benefits:
- Casual dress
- Dental care
- On-site parking
Work Location: In person
