Job Posting: Scheduling and Inventory Operations Specialist
Operations | EastGen | Guelph, Ontario | Hybrid
Reports to: Director of Operations
Schedule: Monday to Friday, eight hours per day, with core hours from 9:00 a.m. to 4:00 p.m.
Work arrangement: Hybrid, with at least three office days per week following initial on-site training at the Guelph warehouse
Status: Full-time, permanent
Compensation: Starting at $52,000.00 - $60,000.00 per year. We compensate our team members based on the experience and knowledge they bring to the role and review salary on an annual basis.
The Opportunity
At EastGen, we are proud to advance the dairy and beef industries through leading genetics, innovative technology, and reproductive solutions. As a Canadian, farmer-owned organization, we put farmers first and build lasting relationships through respect, integrity, expertise, and reliable service.
Our greatest strength is our people. We invest in a knowledgeable, highly trained team that supports agricultural customers across Ontario and Atlantic Canada.
EastGen is seeking an organized, service-focused Scheduling and Inventory Operations Specialist to support the smooth movement of semen and embryo inventory while coordinating schedules for our AI Technician team. This role combines scheduling, customer service, purchasing, inventory control, invoicing, and detailed recordkeeping. It is well suited to someone who enjoys solving operational issues, managing competing priorities, and working closely with customers, suppliers, technicians, payroll, and sales teams.
What You’ll Do
- Coordinate AI Technician schedules: Build monthly work and vacation schedules that support customer needs and staffing requirements; communicate schedules to technicians, Regional Sales Managers, and Dispatch; maintain accurate records and reports; and liaise with Payroll to support accurate shift payments.
- Manage semen and embryo inventory: Coordinate purchases and incoming inventory, reconcile shipments against purchase orders, resolve discrepancies, enter inventory into the appropriate systems or customer accounts, process transfers and discard requests, and manage private customer inventory issues.
- Support customers and sales: Receive customer orders, answer questions about bull and goat semen, address service concerns, and identify opportunities for customers to qualify for applicable volume discounts.
- Coordinate embryo transactions: Enter incoming embryos, support resale transactions, coordinate deliveries, and prepare packing slips and invoices for shipments.
- Process invoices: Reconcile incoming orders, apply applicable discounts and promotions, prepare invoices for customer purchases and incoming private semen or embryos, and complete processing in the invoicing system.
What You Bring
- At least one year of office experience.
- Experience with scheduling, customer service, recordkeeping, inventory, purchasing, or invoicing.
- Practical knowledge of dairy or beef agriculture; agricultural or farm experience is an asset.
- Proficiency with Microsoft Office and comfort learning financial, inventory, scheduling, and invoicing systems.
- Clear and professional communication skills, strong attention to detail, and sound judgment.
- The ability to work independently, collaborate across teams, manage interruptions and deadlines, and follow issues through to resolution.
Why Join EastGen?
Life at EastGen
- A values-driven culture – Join a farmer-owned organization built on respect, integrity, teamwork, and accountability, with farmers at the heart of everything we do
- Team based approach – Be part of a collaborative and supportive team that works together to deliver exceptional service and achieve shared goals
We take care of you at work
- Safety-first mindset – Your health and safety are our top priority, supported by a strong culture of safe work practices
- Career development – Grow your skills and advance your career through ongoing learning, training, and development
- Meaningful work – Help farmers protect valuable reproductive inventory, achieve their herd goals, and advance the industry.
- Independence and variety – Manage a mobile service territory, work with autonomy, and build relationships with customers across Atlantic Canada.
- Recognition and appreciation – We celebrate contributions and recognize the impact our employees make every day
- Corporate clothing allowance – Stay equipped with company-supported work apparel
We take care of you outside of work
- 3 weeks of paid vacation – Because recharging is part of the job
- Comprehensive benefits package – Health, dental and vision benefits, including a health care spending account and short term and long-term disability coverage
- Group RRSP matching program – Helping you invest in your future with employer-matched contributions
- Work-life balance – Flexible and supportive practices that help you thrive both professionally and personally
Application Process
We are actively seeking to fill this current vacancy and are looking for a qualified candidate to join us as soon as possible.
Please submit your application on the EastGen website and apply through the "Careers" page. Only applications submitted through our website careers portal will be reviewed.
Applications are reviewed as they are received and only those selected for an interview will be contacted.
The application process includes a phone interview with a member of our HR team, followed by a virtual video Teams meeting interview with the hiring manager and HR.
Don’t meet every single qualification? No worries! If you are passionate about this role and believe you can contribute to our team, we encourage you to apply anyway. You can stay up to date on all our opportunities at www.eastgen.ca/careers.
Use of artificial intelligence in hiring: We value the human element of our workforce. EastGen does not use artificial intelligence or automated algorithms to screen, assess, or select applicants. Every application is personally reviewed by our team to ensure your unique experience and potential receives the genuine consideration you deserve.
Accommodations in hiring: EastGen is dedicated to creating an inclusive, accessible, and barrier-free work environment. We welcome requests for accommodations throughout our recruitment process. Please contact [email protected] to discuss your unique needs.
Pay: $52,000.00-$60,000.00 per year
Benefits:
- Employee assistance program
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
Work Location: Hybrid remote in Guelph, ON
