Property Management Administrator
(Results Oriented | Growth Path to Admin Manager)
Downtown Vancouver – 997 Seymour Street
Full-Time | In-Office (Non-Remote)
$50,000–$60,000 per year (based on progression to manager level)
Read this first before applying:
We are a licensed property management brokerage in British Columbia seeking a highly organized, detail-oriented, and results-driven Property Management Administrator.
This is not a passive clerical role. We are looking for someone who takes ownership of their work, follows tasks through to completion, and cares about accuracy, timelines, and outcomes. For the right candidate, this role offers a clear pathway to an Admin Manager position with increased responsibility and compensation.
You will support the day-to-day administrative, financial, and operational functions of our residential property portfolio and play a key role in ensuring accuracy, compliance, and smooth execution.
Key Responsibilities
- Administrative support for property management operations with a focus on accuracy, timeliness, and task follow-through
- Rent collection tracking and follow-up, including monitoring arrears and ensuring issues are addressed promptly
- Preparing leases, renewals, and tenancy documentation with minimal errors
- Preparing and issuing Residential Tenancy Act (RTA) notices in compliance with BC legislation
- Preparing move-in and move-out packages
- Coordinating and assisting with move-in / move-out inspections
- Processing client charges, recoveries, and tenant-related billings accurately and on time
- Processing tenant deposit refunds, including reconciliations and required documentation
- Maintaining clean, organized, and up-to-date tenant, property, and financial records
- Communicating professionally and efficiently with tenants, contractors, and internal team members
- Assisting with invoices and accounting-related administration
- Supporting high-volume month-end and beginning-of-month workflows
- Taking on increasing responsibility over time, including oversight of other administrative staff, as the role progresses toward Admin Manager
What We’re Looking For
- Strong attention to detail — mistakes create real-world consequences in this role
- Ability to manage multiple priorities and deadlines without constant supervision
- High level of reliability, accountability, and ownership
- Results-oriented mindset: tasks are expected to be completed, not just started
- Strong written and verbal communication skills
- Comfortable handling confidential and financial information
- Ability to work independently while contributing to a team environment
Experience
- Property management experience is a strong asset, but not required
- Familiarity with the BC Residential Tenancy Act is an advantage
- Administrative, real estate, or office management experience preferred
- Candidates with strong organizational skills and a willingness to learn will be considered
Work Schedule & Location
- Full-time, in-office position (non-remote)
- Monday to Friday, approximately 8 working hours per day
- Some work required outside standard hours, particularly at month-end and month-beginning, to support move-outs and move-ins
- Office location: 997 Seymour Street, Downtown Vancouver
Compensation & Growth
- Starting salary: $50,000 per year
- Salary progression up to $60,000 per year upon advancement to Admin Manager
- Performance-based growth tied to responsibility, reliability, and results
Why Join Us?
- Clear advancement opportunity into management
- Work in a licensed BC property management brokerage with established systems
- Role suited for someone who wants responsibility, growth, and accountability
- Long-term career opportunity in a stable, professional organization
Pay: $50,000.00-$60,000.00 per year
Application question(s):
- This is a full-time, in-office role located at 997 Seymour Street in downtown Vancouver. Are you able to reliably attend the office Monday–Friday and work occasional additional hours at month-end and month-beginning when required?
- This role requires a high level of accuracy when handling leases, RTA notices, rent records, and financial documentation. How would you rate your attention to detail?
☐ Excellent – accuracy is a personal priority
☐ Good – occasional errors
☐ Fair – accuracy improves with review
☐ Poor – speed matters more than accuracy
- Do you have prior experience in property management or a related administrative role?
☐ Yes – property management
☐ Yes – real estate or office administration
☐ No, but I am eager to learn
- 6. Multi-Tasking Under Pressure (Optional but Strong)
Month-end and month-beginning can be fast-paced and deadline-driven. How comfortable are you handling multiple time-sensitive tasks simultaneously?
☐ Very comfortable – I perform well under pressure
☐ Somewhat comfortable
☐ Not comfortable
- Which statement best describes how you approach your work?
☐ I take ownership of tasks and ensure they are completed accurately and on time
☐ I complete assigned tasks but rely on direction and follow-up
☐ I focus on effort more than outcomes
☐ I prefer clearly defined, repetitive tasks
- Have you previously prepared or worked with Residential Tenancy Act (RTA) notices in British Columbia?
☐ Yes
☐ No
Work Location: In person
