Description
The Master of Physician Assistant Studies Program in the Cumming School of Medicine invites applications for a Program Coordinator. This Full-time Fixed Term position is for approximately 13 months (based on length of grant funding), with the possibility of extension.
This position reports to the Program Manager.
The MPAS office oversees 20-40 students' training to become physician assistants. Following policies and standards established by the University of Calgary and the Cumming School of Medicine, the Program Coordinator works closely with the Program Manager to coordinate first-year didactic learning experiences in the program and supports Year 1 faculty members and course leadership to coordinate instruction and ensure consistency in teaching.
The Program Coordinator has the expertise and advising ability to help future and continuing students navigate through policies and procedures to ensure a positive student experience. This position deals with complex advising issues at all levels of the curriculum. There is a high volume of work with peak periods during recruitment, admissions, registration and beginning/end of term; therefore, efficient time management skills are critical in order to ensure that all deadlines are met.
The Program Coordinator frequently connects with Medical Doctors, Physician Assistants and other healthcare providers. To be successful, the incumbent must develop and maintain strong relationships with key internal and external stakeholders.
Ability to work outside of regular work hours when required. The regular workweek schedule is Monday to Friday (0800-1600) with occasional variances in start and end time. The Program Coordinator may be expected to attend events or provide service outside normal working hours.
Summary of Key Responsibilities (job functions include but are not limited to):
Curriculum Support:
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Assist the Curriculum and Academic Support Lead in ensuring course outlines are submitted and approved within established timelines
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Review and update course materials, syllabi on the D2L site, and quizzes/assessments on examination platforms
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Coordinate scheduling and logistics for OSCEs, lab sessions, Impact Week, and other activities related to the Year 1 curriculum
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Assist with faculty meetings and ensure clear communication between faculty, students, and administration
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Help resolve any issues related to teaching or curriculum delivery
Student Support:
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Provide preliminary individualized guidance for students about leaves of absence, unsuccessful coursework, reappraisal of graded term work, and program withdrawals
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Collect student performance data to help improve the curriculum and student learning outcomes
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Monitor academic progress and report concerns to Course Leads and Curriculum and Academic Support Lead
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Collect preceptor evaluations and feedback, ensuring that data is monitored and issues are addressed promptly to Course Leads and Curriculum and Academic Support Lead
Administrative Tasks:
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Maintain accurate records on Year 1 student performance, attendance, and other academic data
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Responsible for providing information and resources to prospective and continuing students via email, virtually, by telephone, and in person
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Provide advising to students related to admissions, registration, progression, and convocation processes to ensure program requirements are met
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Review admission files, with the utmost accuracy and timeliness, to verify application completeness and ensure applicants meet basic requirements to be further considered for admissions
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Review and pre-screen all applications, liaising with the Program Manager as needed
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Compile admission-related statistics and generate reports as directed
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Ensure communications to students and faculty are reviewed and disseminated as appropriate and follow the communication timeline developed by the team
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Lead orientation and other first-year student-related events, as needed
Qualifications / Requirements:
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Bachelor's degree in a relevant discipline (eg. Education, Business, Health/Science) is required
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A minimum of three (3) to five (5) years of progressive experience coordinating educational programs and experiential learning, preferably supporting health professions education programs
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Strong time management, project management, organizational skills, and written communication skills
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Ability to manage a heavy workload during peak periods
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Proven ability to build and maintain strong relationships with external stakeholders
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Excellent attention to detail and problem-solving skills
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Highly developed analytical skills with a proven ability to adapt quickly to effectively changing priorities
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High level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams, SharePoint, OneDrive) is essential with a strong ability to adapt quickly to new technology
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High level of proficiency in D2L. Experience with One45, MedSIS, ExamSoft and Notion would be beneficial
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Demonstrated ability to work independently and in a team environment, with the ability to initiate tasks and determine priorities and deadlines
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High degree of judgment, discretion, ethics and professionalism
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Demonstrated ability to take initiative and be resourceful, creative and innovative
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Knowledge of the University's culture, policies, and practices is preferred
Application Deadline: June 3, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
