Job Summary
PipeSak Pipeline Products is currently recruiting a highly organized and detail-oriented Administrative Assistant & Logistics Support professional to join our team. The ideal candidate will provide essential support to ensure the smooth operation of both our office and products. This role requires strong communication skills, proficiency in various software applications, and the ability to manage multiple tasks efficiently. The successful candidate will be responsible for a variety of clerical and administrative duties that contribute to the overall success of our organization.
The reception and office administration duties will include:
- Greet visitors and answer general phone inquiries in a professional and courteous manner, reply to general information requests and direct phone inquiries to the appropriate staff member
- Schedule & organize company events (ex. organize catering for office lunches, register employees for off-site conferences, plan & book travel accommodations)
- Maintain an organized, stocked and clean office for the team
- Use a variety of computer software including MS Word, Excel, Outlook, Share Point and other software, have excellent internet research skills
- Sort incoming mail, faxes, and deliveries
- Filing for all staff and maintaining office filing system
- Prepare and send outgoing letters, faxes, mail, and packages
- Assist logistics with getting shipping quotes, preparing shipping documents and tracking shipments
- Assist accounting with document preparation and vendor invoice approvals
- Assist the executive team with the preparation of various documents, spreadsheets and presentations
Additional Requirements:
- A post secondary education in business administration or equivalent experience
- Previous admin experience in a busy office environment
- Fluent in English
- Strong communication skills both written and verbal
- Strong organizational skills to deal with competing priorities and manage their time appropriately
Job Type: Full-time
Pay: $52,000.00-$56,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Experience:
- Administrative: 1 year (required)
Language:
Location:
Work Location: In person
