Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will manage daily administrative tasks, support office operations, and ensure smooth communication across departments. This role requires strong computer skills, excellent customer service abilities, and proficiency with various office software. The Office Administrator will be a key point of contact for clients and staff, providing professional support in a fast-paced environment.
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office and QuickBooks
- Handle filing systems, document proofreading, and general clerical tasks to ensure organized office operations
- Support bookkeeping activities and assist with basic bookkeeping using QuickBooks
- Provide exceptional customer service by responding to inquiries via phone, email, or in person
- Schedule appointments, coordinate meetings, and manage calendars for staff members.
- Support administrative functions such as preparing reports, maintaining supplies, and ensuring compliance with office policies
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks and basic bookkeeping procedures
- Strong data entry skills with high accuracy and attention to detail
- Excellent organizational skills with the ability to multitask effectively in a busy environment
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Clerical experience including filing, proofreading, and managing front desk operations
- Ability to work independently as well as part of a team in an office setting
- Prior experience in medical or dental offices is a plus but not required; relevant experience is valued highly
- Strong computer skills including familiarity with office equipment and software applications
- Experience with project based accounting would be an asset.
This position offers an engaging work environment where organizational skills and customer service excellence are highly valued. The successful candidate will play a vital role in maintaining efficient office operations while supporting team members and clients alike.
This could potentially become full-time.
Pay: $20.00-$22.00 per hour
Work Location: In person
