Purpose of your Position - Non Union
Looking to launch or grow your career in Human Resources? Join the City of Kelowna’s Human Resources team and help create an exceptional employee experience. We’re hiring three motivated, customer-focused individuals for 12 month full-time term appointments to support our HR Services & Recruitment, Benefits Administration, or HR Programs teams. In this role, you’ll gain valuable hands-on HR experience, build relationships across the organization, contribute to meaningful projects and process improvements, and serve as a key resource for employees and candidates. If you’re organized, enthusiastic, and eager to learn, we’d love to hear from you.
The HR Assistant provides administrative support and coordination for various human resources department programs and initiatives.
Classification Summary - Union
Results and Activities - Non union
1. Benefit and Pension Administration:
- Provides guidance and information to management and staff on benefits and conducts benefit orientations.
- Verifies benefit eligibility dates and maintains and updates employee benefit records in the third-party system(s).
- Distributes benefit cards, overage dependent forms, benefit enrollment and change forms and responds to benefits and wellness email accounts.
- Updates employee pension records with the Municipal Pension Plan (enrolments, terminations, LTD start and stop forms, purchase of service, etc.)
2. Human Resource Information System:
- Generates and disseminates various employment-related reports.
- Tracks probation, trial, competencies, and corporate training activities.
- Updates new employee hire data, address changes, T4 emails, emergency contact information, etc.
- Processes bi-weekly benefit billing and deduction files for third party submission and payment.
3. Disability Management:
- Administers and records disability deposits to Finance.
- Prepares earnings and wage loss reports.
- Prepares reconciliation reports for claims closure.
- Completes and uploads documentation to WorkSafe portal.
4. Office Administration:
- Provides administrative support for the Human Resources management staff and the Compensation & Benefits team.
- Coordinates and liaises on various Human Resources programs, processes and initiatives.
- Maintains filing and document management duties; general and medical filing, union performance reviews, photocopying etc.
- Assists front office and provides reception services during breaks.
Knowledge - Non Union
Certificate level post-secondary education in related – emphasis on human resources, HRIS, business and/or finance. Computer experience (Excel, Word, PowerPoint, HRIS) – benefits systems are an asset.
Skills & Abilities - Non Union
Computer application, organization and administrative, customer service, verbal and written communication skills, interpersonal and time management skills, accuracy and attention to detail, technical aptitude.
