About BACKLAND
BACKLAND Expedition Gear designs and manufactures premium accessories for Sprinter vans and the overlanding market. We are looking for an experienced Accounting & Administration Coordinator to take ownership of day-to-day accounting administration, payroll, reconciliations, GST, payment processing, and important business administration tasks.
This is a trusted role for someone who is accurate, organized, confidential, and comfortable working independently in a fast-moving product-based business
About the Role
The Accounting & Administration Coordinator will be responsible for keeping our books clean, payroll running smoothly, bills paid on time, records organized, and year-end information prepared for our external accounting firm.
The right person will be able to maintain strong financial administration systems while also improving processes, documentation, and month-end reporting over time.
Key Responsibilities
- Accounting & Bookkeeping
- Enter vendor invoices and manage accounts payable in Xero
- Prepare and process approved bill payments
- Reconcile one CAD bank account, one USD bank account, and one company credit card
- Reconcile Shopify invoices and payments, including e-transfers, credit card terminal payments, and bank transfers
- Maintain clean and accurate financial records
- Ensure receipts, invoices, payment records, and backup documentation are properly organized
- Identify missing information, coding errors, duplicate payments, or unusual transactions
- Support clean month-end close processes
Payroll
- Run biweekly payroll for approximately 10 employees using Wagepoint
- Maintain accurate payroll records
- Support payroll remittances and related payroll documentation
- Ensure payroll deadlines are met accurately and on time
- GST, Provincial remittance , Year-End & Accountant Coordination
- Prepare and file GST & other Provincial remittance
- Prepare year-end documentation and records for accountants
- Respond to accountant questions and information requests
- Ensure Xero is reconciled and organized before year-end
- Support accountant-requested adjustments or documentation as needed
Reporting
- Prepare monthly profit and loss statement
- Prepare monthly balance sheet
- Flag inconsistencies, missing information, or financial concerns
- Help improve monthly reporting and internal accounting processes over time
Administration
- Handle general business administration paperwork
- Maintain insurance paperwork, leases, registrations, renewals, and government forms
- Track recurring deadlines and ensure important documents are organized
- Help document accounting and admin processes so key information does not live with only one person
Required Experience
- Strong bookkeeping or accounting administration experience
- Experience with Xero
- Canadian payroll experience
- Experience with Wagepoint or a similar payroll system
- Experience with GST filing & Provincial remittance
- Strong accounts payable and reconciliation experience
- Comfortable with approximately 100 vendor invoices per month
- Experience preparing year-end information for an external accountant
- Strong spreadsheet and digital organization skills
- Excellent attention to detail and follow-through
- Ability to work independently and communicate clearly
- High level of confidentiality and trustworthiness
Preferred Experience
- Experience in a product-based, manufacturing, trades, automotive, e-commerce, or inventory-based business
- Experience with Shopify/payment reconciliation
- Multi-currency bank reconciliation experience
- Experience supporting month-end reporting
- Experience improving accounting/admin processes and documentation
The Right Fit
You are highly organized, accurate, and proactive. You do not wait for problems to become emergencies. You are comfortable asking questions, finding missing information, and keeping financial records clean and current.
You should be someone who takes ownership of deadlines, protects confidentiality, and understands the importance of clean books, accurate payroll, timely payments, and organized records.
What Success Looks Like
Within the first 30 days, payroll is stable, bills are being processed, bank and credit card reconciliations are current, and key accounting/admin deadlines are understood.
Within 90 days, month-end reporting is consistent, processes are documented, records are organized, and the accounting/admin function is running with less owner involvement.
To Apply
Please send your resume and a brief note outlining your experience with Xero, payroll, GST, reconciliations, and working with an external accountant.
Pay: $30.00-$42.00 per hour
Benefits:
- Flexible schedule
- Work from home
Application question(s):
- Have you personally processed Canadian payroll? If yes, what software did you use, and how many employees were on payroll?
- Have you prepared or filed GST returns in Canada?
- What reconciliation experience do you have? Please include bank accounts, credit cards, Shopify/e-commerce, USD accounts, or payment processors if applicable.
- Have you prepared monthly P&L / Balance Sheet reports or year-end records for an external accountant?
- Have you worked in a product-based, manufacturing, trades, automotive, inventory, or e-commerce business?
- Practical question: Payroll is due tomorrow, but one employee’s hours look incorrect and the manager has not replied. What do you do?
- Briefly describe your process for avoiding duplicate payments, missed bills, missing receipts, and coding errors.
- Practical question: Shopify deposits, e-transfers, and card terminal deposits do not match the bank deposits cleanly. What steps do you take?
Education:
- Bachelor's Degree (preferred)
Experience:
- Accounting: 5 years (preferred)
Language:
Work Location: Hybrid remote in Okotoks, AB T1S 1W7
