Role Purpose
This role exists to buy back time for the Principal Lawyer and CFO by:
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Removing operational, administrative, and coordination burdens
- Structuring internal communication and execution
- Ensuring nothing discussed, assigned, or decided is ever lost
- This is not a passive assistant role.
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This is an execution, coordination, and control function.
Reporting Structure
Reports directly to:
- Principal Lawyer (transitioning to Managing Partner)
CFO
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Works cross-functionally with:
- Operations Manager
- HR
- Marketing / BD
- Legal team
Core Mandate
Ensure that every meeting, decision, and initiative turns into structured execution.
Key Responsibilities
1. Meeting Intelligence & Execution Control
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Attend all key internal and external meetings
- Take structured, decision-oriented minutes (not transcripts)
- Identify:
- Decisions made
- Tasks assigned
- Deadlines
- Responsible parties
- Store all records in a centralized, retrievable systems
Output standard: If leadership disappears for 2 weeks, nothing is lost.
2. Task & Workflow Management (Asana Owner)
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Input all tasks into Asana immediately after meetings
- Assign tasks, deadlines, and owners
- Follow up with team members on completion
- Maintain:
- Clean task boards
- Priority alignment
Execution visibility
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You are effectively the firm’s execution tracker
3. Pre-Meeting Briefings (Critical Function)
Before every key meeting prepare a 1-page briefing note including:
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Context of the meeting
- Key issues / decisions required
- Background data or documents
- Risks / sensitivities
- Suggested talking points
4. Agenda & Communication Structuring
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Draft meeting agendas in advance
- Ensure meetings are:
- Focused
- Time-efficient
- Outcome-driven
- Push back when meetings lack clarity: "What is the objective of this meeting?"
5. Founder’s Office Support (Ad Hoc but High Impact)
Operational Support
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Light data entry (when required)
- Organizing physical and digital workspace
Managing incoming calls / routing
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Research & Intelligence
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Industry and other research for meetings
- Systemized organization of workflow and workload
Quick turnaround to stakeholders and parties involved
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KPI & Reporting Oversight
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Review reports from:
- Operations
- Marketing
- Finance
- Flag:
- Irregularities
- Missing data
Performance deviations
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What Success Looks Like
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Leadership spends significantly less time on coordination
- No task is “forgotten”
- Meetings become:
- Shorter
- More focused
- Decision-driven
- Teams become more accountable because someone is tracking everything
Ideal Candidate Profile
Must Have:
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Extremely organized and detail-oriented
- Strong written communication (this is critical)
- Ability to think in structure, not chaos
Comfortable working in high-performance environments
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Strong Advantage:
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Experience supporting executives or founders
- Familiarity with legal / professional services environment
Experience with task management tools
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Compensation Structure
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Base: $65K – $85K
- Performance bonus tied to:
- Execution reliability
- Team feedback
- Reduction in leadership workload
