JSC Legal Accounting is looking for a detail-oriented Office Administrator to support our team of bookkeepers and help our office run smoothly. This is a fully remote position, so it's a great fit for someone who is self-directed, communicates proactively, and is just as reliable without in-person oversight. You'll take pride in accuracy, enjoy variety in your day, and be comfortable being trusted with sensitive financial tasks — all from a home office setup.
What you'll do:
- Handle client communication and scheduling
- Manage filing and document organization
- Process bill payments — both for our firm and on behalf of clients — across multiple online banking platforms
- Support workflow management using Karbon (training provided)
- Track and follow up on outstanding reports
- Assist with collections: following up on unpaid invoices and monitoring accounts receivable aging
What we're looking for:
- Strong attention to detail — this role involves financial data and accuracy matters
- Comfortable learning new software and juggling multiple online platforms
- Clear, professional written and verbal communication
- Organized and able to manage competing priorities
- Reliable home internet and a quiet, professional workspace for calls and client communication
- Comfortable working independently and staying accountable without daily in-person supervision
- Prior experience in an accounting, legal, or professional services office is a plus but not required
Pay: $20.00-$30.00 per hour
Expected hours: 37.5 per week
Benefits:
- Paid time off
- Wellness program
- Work from home
Application question(s):
- (Yes/No) Do you have prior experience with bill pay, invoicing, or accounts receivable follow-up?
- (Yes/No) Are you comfortable using multiple online banking or financial platforms as part of your daily work?
- (Yes/No) Have you used practice management or workflow software before (e.g., Karbon, Asana, Monday.com)?
- (Short answer) Describe a time you caught a mistake before it caused a problem.
- (Yes/No) Do you have reliable high-speed internet and a quiet, private space to work from and take client calls?
- (Yes/No) Have you worked in a fully remote role before?
- (Short answer) How do you stay organized and on top of deadlines when working independently, without someone checking in on you in person?
- (Yes/No) Are you available to work Monday to Friday between 8am and 5pm PST?
Experience:
- Office management: 1 year (preferred)
Work Location: Remote
