Business Administrator Job Posting - Hidden Valley LandscaperBusiness Administrator
Hidden Valley Landscaper
Work From Home
$30/hour
Hidden Valley Landscaper is hiring a Business Administrator to help keep our business organized, responsive, and on track.
This role is the administrative control tower of the company. The right person will bring order to schedules, records, follow-through, invoicing support, collections follow-up, and internal coordination. This role will also work closely with our sales rep to help keep leads, customer communication, proposals, and handoffs organized so opportunities do not get missed.
If you are highly organized, proactive, detail-oriented, and strong at follow-through, this could be a great fit.
What You'll Do
- Coordinate calendars, meetings, interviews, and key deadlines
- Keep business records, role documents, SOPs, and accountability items current
- Support hiring administration and onboarding paperwork
- Maintain clean document control and current versions of core business documents
- Support invoicing flow and track invoice status
- Follow up on overdue accounts using approved processes
- Maintain scorecards, reports, and business tracking
- Follow up on missing information, overdue tasks, and unresolved admin items
- Flag issues early and keep leadership informed
- Record wins, breakdowns, and improvement opportunities so the business gets better over time
Sales Support Responsibilities
- Work closely with the sales rep to keep lead and customer information organized
- Help track inquiries, quotes, follow-up activity, and next steps
- Support customer communication before and after proposals are sent
- Help make sure no sales opportunities are lost due to missed follow-up
- Assist with documenting customer details, scope notes, and handoff information
- Help create a smooth handoff from sales to operations so job details are clear and organized
- Support a professional and consistent customer experience throughout the sales process
What Success Looks Like
- The business feels organized instead of reactive
- Admin tasks and deadlines are handled on time
- Records and systems stay current and usable
- Sales follow-up is organized and opportunities do not get lost
- Customer communication is timely and professional
- Overdue accounts are actively managed
- Leadership has better visibility and fewer dropped details
What We're Looking For
- Strong organization and follow-through
- Excellent written and verbal communication
- High attention to detail
- Confidence managing multiple priorities without constant supervision
- Comfort following up with customers, team members, and open items
- Professionalism, discretion, and urgency
- Ability to work independently from home
- Administrative experience in a service business is preferred
- Experience supporting sales, customer communication, invoicing, or collections is an asset
- Experience with business systems, CRM tools, or operational software is an asset
The Right Fit
You'll likely be a great fit if you:
- Take ownership naturally
- Like creating order from chaos
- Follow through consistently
- Communicate clearly and professionally
- Catch details others miss
- Help keep people accountable without drama
- Want to play an important role in helping a growing business stay organized and responsive
Role Details
- Reports to: CEO
- Position type: Work from home
- Pay: $30/hour
How to Apply
Please send your resume and a short note explaining why you'd be a strong fit for this role to [email protected].
Pay: $27.00-$30.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- Work from home
Work Location: Hybrid remote in Kitchener, BC
