Job Description
Our client, a custom home builder & renovations company, is currently seeking a Full-Time Administrative & Bookkeeping Assistant to assist at their busy office location in Collingwood, ON. This is a hands-on role that combines bookkeeping, executive support, project coordination, and general accounting tasks. This is a permanent, full-time opportunity with an annual salary range starting between $55 - $60k per year based on experience.
Why Should You Apply?
- Great Salary – Starting at $55 - $60k Per Year Based on Experience
- Weekdays Only – Monday to Friday - No Weekends
- On-Site, Non-Remote Work Environment with Semi-Flexible Start Time
- Benefits Available Upon Completion of Probationary Period
- Great Small Team Atmosphere with Room for Growth
About The Role
The Administrative & Bookkeeping Assistant is responsible for ensuring the smooth and efficient daily operation of the business. Reporting directly to the Controller, this role provides direct support for a variety of bookkeeping and general accounting-based duties including payroll, AP/AR, account reconciliation and expense tracking. This position is primarily office-based and requires attendance in the office five days per week during standard business hours. The ideal candidate is someone who thrives in a fast-paced environment, enjoys supporting a team, and takes pride in helping a business run smoothly. Other requirements may include:
- Assisting with Payroll Administration by Collecting, Reviewing & Verifying Employee Timesheets & Hours for Accurate Payroll Processing
- Supporting AP/AR Functions, Including Invoice Processing, Payment Tracking & Vendor Communication
- Maintaining Organized Financial Documentation & Ensuring Records are Complete, Accurate & Audit-Ready
- Preparing & Processing Purchase Orders, Expense Reports & Supporting Financial Transactions
- Assisting with Account Reconciliations, Journal Entries & Month-End Accounting Activities Using QuickBooks Desktop
- Coordinating with Vendors Regarding Invoices, Payment Inquiries & Account Discrepancies
- Supporting Budgeting & Cost-Tracking Activities by Maintaining Accurate Project & Operational Expense Records
- Providing Executive Level Administrative Support Including Meeting Coordination, Correspondence, Document Preparation & Confidential Administrative Functions
- Running Business-Related Errands, Including Purchasing Office Supplies, Coordinating Team Lunches & Delivering Vendor Permits
- Assisting with Project Management Software Administration Using Buildertrend (Training Provided)
- Other Tasks as Assigned
Qualifications
- Demonstrated Experience in Bookkeeping, General Accounting & Administration/Executive Support Required
- Experience Within Construction, Renovation, Property Management, or Project-Based Businesses Considered an Asset
- Proficiency With Microsoft Office Suite (Including Outlook, Word, Excel, & Teams)
- Valid Driver's License & Clean Driver’s Abstract
- Strong Organizational & Time Management Skills
- Excellent Verbal & Written Communication
- Familiarity with Buildertrend or Similar Project Management Software Considered an Asset
- Experience Using QuickBooks Desktop Considered an Asset
This role would be a great fit for someone with experience in Administration, Finance, Bookkeeping, Accounting, Account Management, Client Relationship Management, Office Coordination, or Operations.
If you are a detail-oriented individual with a passion for supporting a team, we would love to hear from you. While we thank you for your application, only selected candidates will be contacted for an interview.
The Agency is an equal opportunity employer and confirms that the posting above is for an existing vacancy. The Agency also confirms that they do not use AI in their candidate screening, assessment, or selection process.
Pay: $55,000.00-$60,000.00 per year
Ability to commute/relocate:
- Collingwood, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Bookkeeping, General Accounting : 2 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
