Job Summary:
The QAQC Coordinator is responsible for supporting all on-site Quality Assurance and Quality Control functions within the production facility. This role ensures that all manufacturing, packaging, and processing activities comply with Health Canada’s Cannabis Regulations, GPP, and GACP requirements. The coordinator plays an active role in document review, data reconciliation, SOP implementation, and staff training, while maintaining exceptional organization and accuracy across all QAQC documentation and systems.
Key Responsibilities Quality Assurance QUALITY CONTROL (QAQC)
· Perform detailed review and verification of batch production records, ensuring all entries are complete, accurate, and traceable.
· Calculate reconciliation pages for production batches and verify yield accuracy against input/output quantities and update the QMS appropriately.
· Support document review for all operational areas (cultivation, processing, packaging, sanitation, etc.) and identify corrections or improvements.
· Participate in SOP implementation, ensuring procedures accurately reflect operational practices and are effectively communicated to staff.
· Conduct and document on-site quality inspections, including room readiness checks, sanitation verification, and gowning compliance.
· Assist with internal audits and help identify corrective and preventive actions (CAPAs).
· Support deviation investigations and follow up on action item completion.
· Conduct sampling of raw materials, in-process, and finished products according to approved procedures.
· Verify calibration and maintenance records for production and QC equipment.
· Assist in verifying in-process control data, environmental monitoring results, and packaging integrity checks.
· Maintain accurate and timely QC logs and records in both physical and digital systems.
Document Control & Quality Systems
· Collaborate with the QAQC & Compliance Coordinator to write, review, and update SOPs, reports, logs, and training materials in alignment with GPP, GACP, and internal standards.
· Manage document lifecycle activities — drafting, issuance, revision control, and archiving.
· Ensure controlled copies of SOPs and forms are current, distributed, and logged.
· Maintain master document lists and QMS databases, ensuring accessibility and traceability.
Deviation, CAPA, and Change Control Oversight
· Report on-site deviations and CAPA details to the QAQC & Compliance Coordinator for documentation and trending.
· Support root cause analysis and CAPA implementation and verification.
· Submit change control forms to the QAQC & Compliance Coordinator to ensure appropriate review, approval, and implement documentation updates and train staff on-site.
Audit & Compliance Reporting
· Support external and internal audit preparation, ensuring readiness documentation and follow-up responses are complete.
Controlled Material Oversight
· Coordinate controlled material requests and maintain regulatory documentation for procurement.
· Support staff in controlled material procurement and purchasing.
· Support vendor audits or qualification reviews as required.
Training & Implementation
· Train new staff on CORE SOPs, department specific SOPs and support Supervisors to ensure staff are trained adequately and set up for success.
· Executes on-site training delivery and documentation.
· Collaborate with the QAQC & Compliance Coordinator to develop and maintain compliance-focused training materials and SOP-based modules as well as development of visual aids, quick reference guides, and training materials to help operational teams understand SOPs.
· Document all training in the appropriate Training logs, ensuring all files are complaint and included in the QMS.
· Foster a culture of accountability and continuous learning by promoting correct documentation and compliance behaviors.
Documentation & Organization
· Maintain a high level of organization for QAQC documentation and controlled records.
· Ensure controlled copies of SOPs, batch records, and forms are current and accessible.
· Support digital filing and database management within the Quality Management System (QMS).
· Assist with compiling and submitting documentation for inspections and internal audits.
Qualifications, Knowledge & Skills
· 1–3 years of experience in a regulated environment (cannabis, food, or pharma preferred).
· Strong math and analytical skills; comfortable performing batch reconciliation and data verification.
· Exceptional attention to detail and organizational skills.
· Strong written and verbal communication skills.
· Proficiency with Microsoft Office (Word, Excel, SharePoint) and general QMS data handling.
· Ability to work hands-on in a GMP/GACP production environment with adherence to gowning, sanitation, and hygiene standards.
Mandatory
· Must have legal authorization to work in Canada with no restrictions.
· Must not have any criminal convictions or arrests involving drug-related offences (RCMP record check required).
· Must have reliable transportation, as the facility is located outside city limits.
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
Ability to commute/relocate:
- Oyen, AB: reliably commute or plan to relocate before starting work (preferred)
Language:
Work Location: In person
