Full-Time, Permanent
Hamilton, Ontario
Reports to: Director of Human Resources & Operations
Hours: Generally 8:30 a.m. to 5:00 p.m., with flexibility for emergencies, events and operational requirements
Status: This posting is a result of an upcoming retirement.
Hillfield Strathallan College is seeking an experienced and highly capable Facilities Manager to provide leadership, operational oversight and continuous improvement across the College’s campus facilities and infrastructure.
The Facilities Manager leads the maintenance, custodial, grounds and security functions. The role is responsible for ensuring that the campus provides a safe, clean, efficient and welcoming environment that supports teaching, learning and community engagement.
This is a hands-on leadership position requiring strong technical knowledge, sound judgment and the ability to balance immediate operational priorities with long-term facilities planning. The Facilities Manager will oversee preventative maintenance, capital renewal, asset management, regulatory compliance, departmental budgets, contractors and emergency response activities.
Key Responsibilities
Facilities Operations and Maintenance
Lead the day-to-day operation and maintenance of College buildings, grounds, equipment and infrastructure.
Oversee maintenance, cleaning, grounds and security personnel, establishing clear service standards and performance expectations.
Implement and maintain effective preventative maintenance programs.
Manage work orders, maintenance schedules and facility condition assessments.
Prioritize repairs and coordinate emergency or after-hours responses.
Ensure that buildings, grounds and public spaces consistently present a safe, clean and professional environment.
Capital Projects and Planning
Support the development and implementation of the College’s facilities master plan.
Plan and oversee capital renewal and infrastructure projects from initial scoping through completion.
Coordinate consultants, contractors, trades, permits, inspections and project schedules.
Monitor project quality, budgets, timelines and compliance with applicable codes and standards.
Schedule work to minimize disruption to students, employees and College operations.
Prepare project updates and communications for the College community.
Asset Management
Develop and maintain comprehensive inventories of buildings, equipment, vehicles and major facility systems.
Track equipment life cycles, maintenance history and replacement requirements.
Maintain long-term capital replacement forecasts.
Recommend annual capital renewal and reinvestment priorities.
Ensure facilities and maintenance records are accurate and current.
Health, Safety and Compliance
Promote a strong culture of workplace health and safety throughout the Facilities Department.
Ensure compliance with applicable occupational health and safety, fire, building, accessibility and environmental requirements.
Conduct regular facility inspections, risk assessments and hazard reviews.
Ensure contractors comply with College safety procedures and documentation requirements.
Support emergency preparedness, business continuity, lockdown procedures, fire drills and incident response.
Financial and Contractor Management
Develop operating and capital budget recommendations.
Manage the Facilities and Security budgets and provide oversight of Cleaning and Grounds expenditures.
Monitor spending and identify operational efficiencies.
Obtain quotations and manage procurement and contractor selection processes.
Review contractor performance and ensure work is completed safely, on time and to the required standard.
Exercise responsible stewardship of College resources.
Events and Campus Support
Ensure classrooms, meeting rooms, athletic facilities and event spaces are appropriately prepared.
Coordinate staffing, setup, teardown and facility support for internal and external events.
Work collaboratively with College leaders, employees, students, families, contractors and community partners.
Qualifications and Experience
College diploma or equivalent post-secondary education in facilities management, construction, building systems, engineering technology, operations or a related discipline.
At least five years of progressively responsible supervisory or management experience in facilities, building maintenance or construction.
Demonstrated experience leading a multidisciplinary operational team.
Strong working knowledge of HVAC, electrical, plumbing, fire alarm, security and building automation systems.
Experience planning and overseeing capital projects, contractors and departmental budgets.
Ability to read and interpret drawings, specifications, construction documents, codes and maintenance schedules.
Knowledge of applicable occupational health and safety, fire, building, accessibility and environmental requirements.
Experience with computerized maintenance management systems, work-order systems or asset-management software is an asset.
Relevant facilities, project-management or skilled-trade certification is considered an asset.
Skills and Attributes
The successful candidate will demonstrate:
Strong leadership, coaching and team-development capabilities.
Practical problem-solving skills and the ability to make sound decisions under pressure.
Excellent planning, prioritization and organizational skills.
Strong financial, project-management and contract-administration abilities.
The capacity to identify operational risks and implement appropriate mitigation measures.
Clear communication skills, including the ability to explain technical matters to non-technical stakeholders.
A collaborative and service-oriented approach.
Professionalism, discretion and sound judgment.
A commitment to safety, sustainability and continuous improvement.
Working Conditions
This position requires regular movement throughout the campus, exposure to outdoor conditions, noise and active construction or maintenance environments. Periodic physical exertion is required. The Facilities Manager must be available for occasional evening, weekend and emergency response requirements.
HSC offers a competitive total compensation package that includes:
Robust health and dental benefits package, pension plan, lunch provided everyday, the use of on-site fitness center, several professional development opportunities and the ability to work remotely when students are not on campus.
The successful candidate will be required to provide a satisfactory Vulnerable Sector Check as a condition of employment.
Application Process
Qualified candidates are invited to submit a résumé and cover letter by August 3, 2026.
Hillfield Strathallan College is committed to an inclusive and accessible recruitment process. Accommodation is available throughout the recruitment and selection process upon request.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
